Executive Assistant

Job Title:

Executive Assistant Position Overview Our client is seeking an experienced Executive Assistant to support a senior executive within a fast-paced corporate environment. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while ensuring leaders are well-prepared for meetings and follow-up items are executed consistently. Key Responsibilities Provide dedicated administrative support to a senior executive Manage a complex and frequently changing calendar Coordinate domestic and international travel arrangements, including multi-segment itineraries Prepare and submit expense reports related to travel and meetings Support leadership and committee meetings through preparation of materials and documentation Capture meeting notes and maintain clear tracking of action items and deadlines Compile briefings and gather internal updates ahead of recurring leadership meetings Partner with internal stakeholders and other administrative staff to coordinate meeting readiness Monitor executive inbox at a triage level to identify scheduling needs and action items Provide occasional on-site support related to meetings or events Qualifications Prior experience coordinating international business travel Proven ability to manage executive-level calendars and competing priorities Strong attention to detail with dependable follow-through Professional maturity and accountability in a corporate environment Comfortable monitoring email for priorities and meeting requests Preferred Experience Background supporting senior leadership in a corporate setting Financial services or insurance industry exposure is a plus Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.