Executive Administrative Assistant

Executive Administrative Assistant Boca Raton, FL Job Details $30 - $35 an hour 1 day ago Benefits Health insurance Paid time off Qualifications Record keeping Community engagement Microsoft Excel Non-profit experience Filing Executive administrative support Mid-level High school diploma or GED Task prioritization Productivity software Managing executive calendars Associate's degree Communication skills Editing Progress tracking (project management tasks) Time management

Full Job Description Description:

About Temple Beth El of Boca Raton Temple Beth El is a vibrant Reform Jewish congregation and a cornerstone of Jewish life in Boca Raton. Since 1967, we have grown into a thriving community of more than 2000 member families and individuals. We are deeply committed to fostering meaningful connection, lifelong learning, spiritual growth, and inclusive community engagement. Role Description We are seeking a highly organized, proactive, and mission-driven Executive Administrative Assistant to support senior leadership at Temple Beth El. This role supports the executive team and helps make sure communication and coordination run smoothly across staff, congregants, board members, and community partners. The ideal candidate is a skilled multitasker, a natural problem-solver, and someone who thrives in a fast-paced, people-centered environment. You will manage complex calendars, coordinate meetings and events, maintain organized files and documentation, support communications, and help ensure priorities are tracked and executed efficiently. This is a highly visible role that requires professionalism, discretion, warmth, and a strong service mindset aligned with our congregational values. What You Will Do Provide high-level administrative support to leadership Manage complex calendars, scheduling, and meeting coordination Serve as a liaison between executives, staff, congregants, and community stakeholders Draft, edit, and manage correspondence, reports, and presentations Coordinate logistics for meetings, committee work, and synagogue events Track priorities, deadlines, and follow-ups to ensure timely execution Anticipate needs and proactively resolve scheduling or operational challenges Support congregational communications and engagement as needed Maintain organized records, files, and documentation systems Use Microsoft Excel and other Microsoft Office tools to track data, schedules, and projects Ensure a welcoming, responsive, and professional experience for all interactions Why Join Us? At Temple Beth El, you will be part of a meaningful mission-driven organization that values community, connection, and service. This role offers the opportunity to make a real impact behind the scenes while supporting a vibrant and growing congregation. We also offer a competitive compensation and benefits package, including health benefits, paid time off, and retirement savings options. Additional details will be shared during the interview process.

Requirements:

What We Are Looking For Experience in executive or administrative support roles Strong organizational and time management skills Excellent written and verbal communication abilities High attention to detail and strong follow-through Proficiency in Microsoft Office Suite, especially Excel required Ability to manage multiple priorities in a dynamic environment Professional discretion with confidential information Strong interpersonal skills and a service-oriented mindset Experience in nonprofit, faith-based, or membership organizations is a plus Associate or bachelor's degree preferred, high school diploma required This position requires Level 2 background screening pursuant to Chapters 435 and 402, Florida Statutes, including fingerprinting and screening through the Florida Care Provider Background Screening Clearinghouse. Information regarding the Care Provider Background Screening Clearinghouse is available at: https://info.flclearinghouse.comEmployment is contingent upon successful Clearinghouse clearance and pre-employment drug screening. In compliance with Florida law, Temple Beth El participates in E-Verify and will provide the federal government with your Form I-9 information to confirm authorization to work in the United States.