Operations Assistant, College of Business - Executive Education

Apply now to join FAU on its race to excellence. For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note:

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

The College of Business at Florida Atlantic University is seeking an Operations Assistant, College of Business - Executive Education - Boca Raton, FL. The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,000 students. The college has seven departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. For more information about the FAU College of Business, please visit http://business.fau.edu. The Operations Assistant position requires a service-oriented, detail-focused individual with strong communication and organizational skills. The ideal candidate is outgoing, able to multitask and prioritize responsibilities, works well under deadlines in a fast-paced environment, and is a collaborative team player with a flexible schedule. The Operations Assistant role supports the day-to-day operations and overall use of the Boca Schmidt Family Complex by students and faculty. Periodically conducts observation rounds throughout the College of Business to ensure that all spaces, entrances and exits, offices, and room doors are secure and maintained in a clean and orderly condition, while also working alongside the Building Manager to support the upkeep and maintenance of the Boca Schmidt Family Complex. In addition, the Operations Assistant assists with event programming and the coordination of Executive Education activities on the Boca campus, including Orientation, graduation events, evening class functions, and other related events. Responsible for facility and reception area support, including assisting students, faculty, and staff, routine checks of space (study rooms, computer lab, restrooms, and common areas), and changing signage to reflect upcoming programs/events. Provide support for university events by coordinating the setup, maintenance, and breakdown of event spaces, including setting up refreshments and catering on evenings and weekends. Assist with students and faculty during the weeknight and weekend courses offered in Executive Education, including addressing inquiries and concerns regarding building facilities and services. Troubleshoot and monitor the condition of buildings and facilities, report any facility issues and concerns to the appropriate authority, and ensure that repairs are carried out promptly and efficiently. Communicate unresolved concerns in accordance with the proper chain of command. Assist the Building Manager in day-to-day operations, including the coordination of maintenance, repairs, and security tasks. Maintain records of maintenance activities, prepare reports, and manage documentation related to building operations. Liaise with external contractors, university staff, and other stakeholders to ensure seamless communication and collaboration on facility-related matters. Assist in ensuring that all safety regulations and protocols are followed. Manage incoming deliveries. Other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live.

View it here:

Discover Housing Resources in Palm Beach County |

BDB Minimum Qualifications:

High school diploma or equivalent from an accredited institution and five years of work experience of appropriate experience required.

Salary:

$45,000-$50,000 per year.

College or Department:

COB:

Executive Degree Programs Location:

Boca Raton Work Days and Hours:

This is a full-time position requiring 40 hours per week, with a primary schedule of Monday - Thursday from 2:00 p.m. to 10:00 p.m., and some Fridays, Saturdays, and/or Sundays as needed.

Application Deadline:

2026-04-15 Special Instructions to

Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED

Resume Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).