Overview Opal Senior Living is seeking a dynamic and highly organized Senior Living Executive Assistant to support our leadership team in our Cape Coral Corporate Office. This role offers an exciting opportunity to contribute to the smooth operation of our growing company by providing exceptional administrative support, billing and collection support, coordinating projects, and ensuring seamless communication. The ideal candidate will be proactive, detail-oriented, and passionate about delivering outstanding service in a fast-paced environment. Join us and play a vital role in creating a welcoming and well-managed environment where residents feel valued and staff are empowered to excel. Responsibilities Manage complex calendars using Microsoft Outlook Calendar, scheduling appointments, meetings, and events with precision and efficiency. Coordinate a variety of events, including corporate events, staff meetings, and community functions, ensuring all logistics are handled smoothly from planning to execution. Provide comprehensive executive administrative support by preparing correspondence, reports, and presentations with excellent proofreading and transcription skills. Medicaid billing as needed Managing collections Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records to ensure operational efficiency. Email oversight and management Preparing banking reports Preparing insurance renewals Support project coordination efforts across different communities by tracking deadlines, preparing materials, and ensuring timely completion of tasks. Assist with personal assistant duties for leadership including travel arrangements, personal scheduling, and confidential correspondence. Maintain office supplies inventory and manage front desk operations to create a welcoming environment for visitors and staff alike. Some travel may be required Other duties as assigned Skills Proven experience in executive administrative support within a senior living or healthcare setting is highly preferred. Strong organizational skills with the ability to multitask efficiently in a busy environment. Excellent office management capabilities including filing systems, data entry, and clerical experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint),BOX, and office equipment. Demonstrated experience with bookkeeping software like QuickBooks and electronic signature platforms such as DocuSign. Exceptional communication skills with professional phone etiquette and customer service orientation. Ability to proofread documents meticulously and perform transcription accurately. Experience coordinating events from start to finish with attention to detail. Familiarity with project coordination tools and techniques to support team initiatives effectively. Join us as a Senior Living Executive Assistant where your organizational prowess will directly enhance our community's operations! We value energetic professionals who thrive on making meaningful contributions every day—help us create an exceptional environment for residents and staff alike!

Pay:

$40,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person