An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive Assistant at StevenDouglas Executive Assistant at StevenDouglas in Dania, Florida Posted in 1 day ago.
Type:
full-time
Job Description:
StevenDouglas is partnering with a growing and dynamic organization in downtown Fort Lauderdale seeking a highly polished Executive Assistant to support senior leadership in a fast-paced, high-exposure environment. This role is ideal for a proactive, detail-oriented professional who thrives in a position requiring exceptional organization, discretion, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted partner to executive leadership while managing complex scheduling, travel coordination, administrative operations, and critical business support functions. Key Responsibilities Provide high-level administrative support to senior executives, acting as a trusted extension of the leadership team Manage complex calendars, meetings, and daily schedules while prioritizing competing demands Coordinate domestic and international travel arrangements, including full itinerary preparation and ground transportation logistics Serve as a gatekeeper for incoming communications, phone calls, and executive correspondence Process expense reports and manage related administrative documentation Maintain highly organized electronic and physical files while ensuring confidentiality and accuracy of sensitive information Prepare, edit, and manage business documents including legal notices, confidentiality agreements, and internal correspondence Support contract administration, file management, and maintenance of shared company documentation systems Partner cross-functionally with internal departments to coordinate document approvals, signatures, and routing processes Assist with transactional and project-based support, including coordination with external counsel and preparation of closing documentation related to acquisitions and dispositions Coordinate meeting logistics including conference room setup, preparation of materials, and follow-up support as needed Qualifications 4+ years of experience supporting C-suite or senior executive leadership Prior experience in a fast-paced corporate, private equity, legal, financial services, or professional services environment preferred Experience supporting contracts, legal documentation, transaction support, or contract management strongly preferred Proven ability to handle confidential information with professionalism and discretion What We're Looking For Exceptional organizational skills with strong attention to detail Outstanding written and verbal communication skills Ability to anticipate needs, think ahead, and solve problems independently Comfortable working in a fast-paced environment with shifting priorities Strong sense of urgency and ability to manage multiple priorities simultaneously Highly polished, professional demeanor with strong executive presence Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint Additional Information College degree preferred, but not required Competitive compensation package offered based on experience Opportunity to join a growing organization and work closely with senior leadership in a highly visible role
