Executive Assistant

Executive Assistant Deerfield Beach, FL Job Details Full-time From $50,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Performance dashboard reports Dashboard development Interpersonal skills Process improvement Data reporting Executive administrative support Mid-level Improving operational efficiency Full cycle recruiting Implementing HR recruitment processes Recruiting Interviewing Adaptability Candidate sourcing Managing executive calendars Manufacturing Excel formulas Travel scheduling Data-driven decision making Manufacturing company experience Communication skills Technical Proficiency Stakeholder relationship building Cross-functional communication Time management Excel data analysis Full Job Description Overview We are seeking a highly capable and motivated Executive Assistant to support senior leadership within our manufacturing organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic company. Key Responsibilities Provide high-level administrative and operational support to executive leadership Manage complex calendars, meetings, travel arrangements, and shifting priorities Support recruiting and hiring efforts , including: Screening resumes and applications Coordinating interviews and communicating with candidates Assisting with job postings and tracking candidate pipelines Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools) Coordinate communication and workflows between executives, vessel operations, and shore-based teams Assist with special projects, process improvements, and data-driven initiatives Draft professional correspondence, presentations, and internal documentation Anticipate executive needs and proactively resolve issues before they arise Maintain confidentiality and exercise sound judgment in all matters Adapt to flexible working hours, including early starts or late evenings as operational needs require Required Qualifications Proven experience as an Executive Assistant, preferably in maritime, logistics, manufacturing, or a fast-paced operational industry Advanced proficiency in Microsoft Excel (required) Strong technical aptitude with the ability to quickly learn new systems and tools Exceptional organizational, time-management, and problem-solving skills Excellent written and verbal communication abilities High level of professionalism, discretion, and reliability Key Attributes for Success Innovative mindset with a desire to improve processes and workflows Flexible and adaptable, with a strong work ethic and availability as business needs evolve Relationship-focused, able to build trust and collaborate across diverse teams Curious, growth-oriented, and motivated to learn within a company that is expanding and evolving

Job Type:

Full-time Pay:

From $50,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person