We are looking for an Executive Assistant to support day-to-day administrative operations for leadership in Florida. This position requires someone who can keep schedules organized, coordinate travel plans, and maintain accurate documentation in a fast-paced environment. The ideal candidate is highly detail-oriented, communicates clearly, and can manage multiple priorities while supporting project deadlines.

Responsibilities:

• Oversee the Director's schedule and coordinate multiple project calendars to keep meetings, deadlines, and priorities aligned.
• Arrange business travel by booking itineraries, confirming reservations, and ensuring plans are communicated clearly to all involved parties.
• Organize meetings by preparing schedules, confirming attendance, and supporting smooth execution of executive appointments.
• Maintain inventory records using spreadsheets and keep information updated for tracking and reporting purposes.
• Upload and organize business documents within designated software platforms to ensure records remain accessible and accurate.
• Manage incoming calls through a multi-line phone system while providing clear, courteous communication.
• Support administrative activities that help leadership stay organized and responsive in a deadline-driven setting.