Executive Assistant

Executive Assistant at SGF Global Executive Assistant at SGF Global in Hollywood, Florida Posted in about 1 hour ago.

Type:

full-time

Job Description:

Job Title:

Business Support Specialist Location:

Hollywood, FL (onsite)

Employment Type:

Permanent About the

Role:

We are looking for a Business Support Specialist to join our team in the energy sector. In this role, you will contribute to supporting senior leadership by attending meetings, capturing key discussions, and ensuring follow-ups and action items are executed. You will also be responsible for creating and maintaining high-quality presentations and supporting visual content.

Responsibilities:

Attend all meetings alongside senior leadership and take detailed, structured notes. Capture key takeaways, decisions, and action items from every meeting and conversation. Organize and manage follow-ups to ensure nothing falls through the cracks. Track ongoing tasks, priorities, and projects across multiple workstreams. Manage calendar, scheduling, and coordination across time zones. Handle email communication, drafting responses, and follow-ups. Create, edit, and maintain high-quality presentations (investor decks, partner materials, internal documents). Support the creation of simple animations or visual content when needed for presentations or external communication. Ensure consistency in formatting, branding, and messaging across all materials. Coordinate with internal teams and external partners when required.

Requirements:

Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to capture and structure information clearly and accurately. High attention to detail and strong follow-through. Proficiency in PowerPoint, Google Slides, or Keynote. Ability to turn rough ideas into polished presentations. Comfortable working in a fast-paced, high-responsibility environment. Professional, reliable, and able to operate with discretion.

Preferred Qualifications:

Experience supporting executives or founders. Experience in business operations, project management, or similar roles. Who We Are SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We're a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters. Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact? We're always looking for talented individuals who are ready to make a difference. Explore opportunities Grow your career Be part of something global Your future starts here.