Executive Assistant

Executive Assistant Indialantic, FL Job Details Full-time 17 hours ago Qualifications Meeting minutes Budget management Vulnerability research Expense management Filing Executive administrative support Mid-level 3 years Bachelor's degree in business administration Bachelor's degree Decision making Business Administration Budgeting Productivity software Office management Managing executive calendars Cross-functional collaboration Business Travel scheduling Leadership Communication skills Editing Cross-functional communication Time management Full Job Description Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers' most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets. Nightwing is seeking an Executive Administrator to provide high-level administrative and strategic support to a senior executive. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The Executive Administrator serves as a trusted partner to leadership, ensuring efficient operations and effective coordination across the organization. Key Responsibilities Executive Support Manage executive calendars, scheduling, and prioritization of appointments and meetings Coordinate domestic travel arrangements Prepare agendas, reports, presentations, and briefing materials Screen and manage incoming communications, responding or redirecting as appropriate Draft and edit correspondence on behalf of executives Meeting & Project Coordination Organize leadership meetings and company events Prepare meeting minutes and track action items Support strategic initiatives and cross-functional projects Monitor deadlines and follow up on deliverables Communication & Liaison Act as a point of contact between executives, staff, clients, and external stakeholders Maintain confidentiality of sensitive information Facilitate communication across departments Office & Administrative Management Maintain filing systems and executive documentation Oversee expense reporting and budget tracking Improve administrative processes and systems Qualifications Education & Experience Bachelor's degree in Business Administration or related field (preferred) 3+ years of experience supporting senior executives or C-level leadership Skills & Competencies Exceptional organizational and time-management skills Strong written and verbal communication abilities High level of discretion and professionalism Proficiency in Microsoft Office Suite and collaboration tools Ability to anticipate needs and work independently Strong problem-solving and decision-making skills Key Attributes Strategic thinker with attention to detail Adaptable and able to manage changing priorities Professional presence and strong interpersonal skills Resourceful and proactive At Nightwing, we value collaboration and teamwork. You'll have the opportunity to work alongside talented individuals who are passionate about what they do. Together, we'll leverage our collective expertise to drive innovation, solve complex problems, and deliver exceptional results for our clients. Thank you for considering joining us as we embark on this new journey and shape the future of cybersecurity and intelligence together as part of the Nightwing team. Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.