Executive Assistant

Executive Assistant Kitson Yachts Miami Beach, FL Job Details Full-time 21 hours ago Benefits Opportunities for advancement Qualifications Google Workspace Teamwork Sales proposal development Report writing Bachelor's degree in communications Phone communication Marketing Bachelor's degree in business Executive administrative support Bachelor's degree in marketing Market research Bachelor's degree Attention to detail Client services Communications CRM system proficiency Productivity software Managing executive calendars Senior level Business Travel scheduling Communication skills Client interaction via phone calls Marketing collateral creation Full Job Description Executive Assistant Miami, FL | Full-Time Kitson Yachts, a leading luxury yacht brokerage and advisory firm specializing in yacht sales, new construction, and charter, is seeking a highly organized, polished, and proactive Executive Assistant to join our growing team in Miami. This is a key role within the business, providing high-level administrative and operational support to senior leadership while helping drive efficiency across sales, charter, and day-to-day company operations. The successful candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced luxury environment. This position requires professionalism, exceptional communication skills, and the ability to anticipate needs while maintaining the highest standards of service and organization. Candidates must be based locally in South Florida and available to work from our Miami office. Key Responsibilities Provide direct administrative support to senior leadership and brokerage team Manage calendars, meetings, travel arrangements, and daily scheduling priorities Prepare client presentations, proposals, sales materials, and charter brochures Coordinate internal communications and ensure efficient workflow across departments Support the management and upkeep of yacht sales and charter listings across platforms Handle inbound sales and charter enquiries, ensuring prompt and professional responses Manage the main sales phone line and direct calls appropriately Maintain and update internal CRM systems (HubSpot) with accuracy Assist brokers with active deals, charter bookings, and client requests Conduct research on yachts, market trends, vendors, and client opportunities Prepare reports, spreadsheets, and administrative documents as required Assist with boat shows, client events, open houses, and company activations Must be willing to work weekends when required for key events, client engagements, and boat shows Support special projects and operational initiatives as the company continues to grow Experience & Skills Bachelor's degree preferred in Business, Marketing, Communications, Hospitality, or related field Minimum of 5 years of administrative experience, preferably supporting high-profile or luxury clients Experience in the marine or yachting industry is preferred Strong understanding of client service within a luxury environment Excellent written, verbal, and interpersonal communication skills Highly organized with exceptional attention to detail Ability to multitask and thrive under pressure in a fast-paced environment Strong proficiency in Microsoft Office and Google Workspace Familiarity with CRM systems such as HubSpot preferred Professional demeanor with strong client-facing instincts Ability to maintain discretion and confidentiality at all times Personal Attributes Polished, professional, and service-oriented Highly proactive with strong problem-solving instincts Calm under pressure and adaptable to changing priorities Strong team player with a collaborative mindset Detail-oriented with a solutions-focused approach Positive attitude with a strong work ethic Passion for luxury, travel, hospitality, or yachting industries is a plus Why Join Kitson Yachts? Join an ambitious and fast-growing luxury brokerage firm redefining modern yacht advisory Work directly with senior leadership in a high-impact role Gain exposure to yacht sales, charter, and UHNW client management Be part of a collaborative team with global reach and premium clientele Engage with exceptional yachts, premier destinations, and world-class experiences Opportunity for long-term growth and advancement within the company

Work Location:

In person