Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer at Trivium Group Executive Assistant to Chief Executive Officer at Trivium Group in Miami Beach, Florida Posted in 3 days ago.

Type:

full-time

Job Description:

Miami, Florida (In-Person) ???? Full-Time |

High-Impact Role Compensation:

70,000 to 90,000 USD About the Role We are seeking an exceptional Life Manager / Executive & Personal Operations Partner to support the CEO, a fast-moving entrepreneur operating multiple businesses and projects. This role is far beyond a traditional Executive Assistant position. You will serve as the central nervous system of the CEO's professional and personal life, ensuring everything runs smoothly despite constant change, high expectations, and a fast-paced environment. You will manage logistics, travel, personal operations, scheduling, research, coordination, and task execution across multiple domains while maintaining complete discretion and trust within Ardi's household. This is a role for someone who thrives in high-pressure, high-ownership environments, enjoys solving complex logistical challenges, and can stay organized while managing many moving parts simultaneously. Key Responsibilities Executive & Business Support Manage the CEO's calendar, priorities, and daily workflow to maximize productivity. Track requests from internal teams and ensure the CEO reviews and acts on key items. Act as Ardi's operational filter, ensuring tasks are prioritized and executed efficiently. Maintain communication with internal stakeholders to ensure projects and approvals move forward. Prepare and maintain task lists, hit lists, and priority trackers. Travel & Logistics Management Travel coordination is a major component of this role.

Responsibilities include:

Planning and booking complex international travel for the CEO and his partner. Managing multi-week personal trips, retreats, and unique travel experiences. Researching destinations, logistics, activities, and experiences. Coordinating flights, hotels, transport, itineraries, and reservations. Managing travel documents, confirmations, and scheduling. Coordinating with family members and travel companions when required. Preparing detailed travel planning documents and logistics trackers. Personal Operations & Household Management Coordinate household logistics including vendors, cleaners, and service providers. Manage grocery orders, household requests, and daily operational needs. Support health and lifestyle routines when required. Coordinate gifts, events, and personal projects. Work closely with Ardi's partner to ensure personal priorities are addressed. Research & Special Projects Conduct research across a wide range of topics, including: Travel Health and lifestyle services Vendors and services Personal purchases Execute ad-hoc projects quickly and efficiently. Track outstanding requests and ensure nothing falls through the cracks. Organization & Systems Build and maintain operational trackers, SOPs, and task systems. Use spreadsheets and productivity tools to track projects and workflows. Maintain documentation of vendors, recurring tasks, and processes. Continuously improve systems to increase efficiency and visibility. Ideal Candidate Profile We are looking for a high-ownership operator who can thrive in a fast-paced environment. Core Traits Extremely organized and detail-oriented Comfortable working in high-pressure environments Able to handle rapid task switching Highly trustworthy and discreet Emotionally resilient with thick skin Comfortable giving structured feedback and setting boundaries Proactive and solution-oriented Key Skills Exceptional task and time management Strong calendar and priority management Advanced travel planning and logistics coordination Strong research and problem-solving ability Excellent communication and follow-through Ability to handle multiple tasks without losing track of details Strong Google Sheets / spreadsheet skills Preferred Experience 3+ years supporting a founder, CEO, or high-net-worth individual Experience managing complex personal and professional logistics Experience coordinating international travel Strong operational mindset and ability to create systems What Success Looks Like Success in this role means: Schedule and priorities are organized and optimized Tasks are tracked and completed without reminders Travel logistics are seamless and stress-free Household and personal operations run smoothly Ardi has more time to focus on high-impact work