An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Support and assist the accountant manager with daily tasks in Contador Miami's office. Receive, process, manage and file paperwork. Attend to clients via email, phone call, and in person. Use Leafnet as the primary tool to manage clients and related services.
SKILLS AND QUALIFICATIONS
Bachelor's degree or equivalent One year of experience as administrative assistant or a related field. One year of experience as accountant/financial specialist or a related field. Must be analytical and resourceful. Must have the ability to work independently and as part of a team. Excellent written and verbal communication skills. English desired, Spanish is a must. Above average time-management skills. Great interpersonal skills. Attention to detail and organization are critical to this role. Excellent organizational and analytical skills, multitasking skills, and priority criteria. Be proactive and self-driven to fulfill all job responsibilities without close supervision. Customer service orientation is a must. Ability to multitask and perform duties outside of the scope of work when necessary. Proficient in Microsoft Office and Teams environment.
RESPONSIBILITIES AND SPECIFIC DUTIES
Serve as liaison between clients and the accountant manager. This includes receiving and screening phone calls and visitors, answering with tact and diplomacy, taking messages, and directing calls appropriately. Coordinate work with other staff as needed. Make calls to governmental offices. Perform some accounting duties, like tax return preparation and bookkeeping reviews. Maintain active communication with corporate departments. Prepare and maintain tasks and databases report. Provide constant feedback to the accountants and sales team, ensuring internal communication for a more efficient process. Maintain the confidentiality of company and client information in accordance with established policies. Perform other duties and special projects as assigned by the department head.
Customer service:
This position requires direct communication with clients. Schedule meetings and send emails. Handle printing, faxing, mailing, copying, scanning, filing, and emailing documents. Compose and prepare letters. Impeccable use of Leafnet to place orders, apply payments, complete projects, and document interactions. Follow up with actions and services and leads. Maintain the confidentiality of company and client information in accordance with established policies. Perform other duties and special projects as assigned by the department head. Determine priority of matters of attention for the accountant manager; redirect matters to staff to handle, or handle matters personally, as appropriate.
Job Type:
Full-time Pay:
From $18.00 per hour
Benefits:
401(k) Paid time off Application Question(s): Do you have experience working in a corporate role? Do you consider yourself to be a proactive person? Are you familiar with Microsoft Suite (excel, teams, etc)? Have you worked with accountants? Have you worked with difficult clients?
