We are looking for an Executive Assistant to support senior leaders in West Palm Beach, Florida through a contract-to-permanent opportunity. This role is ideal for an experienced administrative specialist who can manage competing priorities, handle sensitive information with discretion, and keep daily operations running smoothly. The position offers a mix of executive coordination, communication support, reporting, and financial administration in a fast-paced work setting.

Responsibilities:

• Coordinate complex calendars for assigned executives, including scheduling internal meetings, client discussions, and other time-sensitive appointments.
• Arrange business travel and prepare detailed itineraries to ensure executives are fully organized for trips and events.
• Draft and format correspondence, memos, and other routine communications with a high level of accuracy and professionalism.
• Maintain tracking tools and databases to organize key information, monitor updates, and support ongoing administrative processes.
• Process expense submissions and assist with billing and accounts receivable tasks to help maintain accurate financial records.
• Communicate regularly with clients, leadership, and internal teams while exercising sound judgment and confidentiality.
• Prepare and distribute reports, summaries, and meeting-related materials to support executive decision-making.
• Provide broad administrative support across daily operations and step in on priority requests with a proactive, solutions-oriented approach.