Executive Assistant

Description Executive Leadership Support

• Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents
• Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively
• Handle sensitive and confidential matters with the utmost discretion and sound judgment Calendar & Priority Management
• Manage extremely complex and dynamic calendars across multiple executives and time zones
• Strategically prioritize meetings, travel, and commitments to align with business objectives
• Prepare executives with agendas, materials, and relevant background information in advance Travel Coordination
• Independently arrange and manage complex domestic and international travel
• Create detailed travel itineraries including flights, accommodations, transportation, and schedules
• Serve as the primary contact for travel changes or issues before and during trips Event Planning & Coordination
• Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions
• Oversee event logistics including venue selection, catering, audiovisual needs, materials preparation, and post-event follow-up
• Collaborate with internal teams and external vendors to ensure seamless execution Email & Executive Communications
• Manage and prioritize executive inboxes using independent judgment
• Draft, edit, and respond to high-level correspondence on behalf of executives
• Serve as a liaison between executives and internal and external stakeholders Administrative & Strategic Support
• Track action items, projects, and deliverables on behalf of executive leadership
• Prepare reports, presentations, and briefing materials as requested
• Process expenses, assist with budget tracking, and maintain organized records
• Support special initiatives and cross-functional projects as assigned Qualifications Required
• 10-15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team
• Demonstrated experience supporting multiple executives simultaneously
• Proven expertise in calendar management, travel coordination, and executive event planning
• Exceptional organizational, communication, and time-management skills
• High level of professionalism, discretion, emotional intelligence, and sound judgment
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Preferred
• Experience in a multi-regional or matrixed organization
• Experience supporting board meetings and executive leadership events
• Familiarity with expense management, CRM, and travel booking platforms
• Ability to work flexible hours to support executive schedules Core Competencies
• Executive presence and strategic thinking
• Anticipation of needs and proactive problem-solving
• Attention to detail with the ability to operate independently
• Stakeholder and relationship management
• Adaptability in a high-growth or fast-paced environment Requirements 5+ years executive/administrative support experience Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

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