Executive Assistant

Description We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced real estate property and facilities management environment. This contract opportunity is ideal for someone who excels at keeping schedules organized, communications clear and accurate, and day-to-day operations running smoothly. The person in this role will balance executive support with office coordination, helping leaders stay focused while ensuring administrative and workplace needs are handled efficiently.

Responsibilities:

• Manage complex calendars for senior executives, coordinating appointments and resolving scheduling conflicts with strong attention to priorities and timing.
• Arrange domestic travel plans, prepare detailed itineraries, and confirm logistics to support efficient business trips.
• Organize internal and external meetings by securing schedules, preparing agendas, and assembling supporting materials for participants.
• Process and track expense submissions accurately and in a timely manner.
• Provide administrative support for special projects, ensuring follow-up items, documents, and deadlines remain on track.
• Offer proactive assistance to executives and broader team members, stepping in where needed to support daily business operations.
• Help plan workplace events such as team lunches, holiday gatherings, and other office activities.
• Serve as a point of contact for building-related needs, including visitor access coordination, service requests, and office notifications.
• Oversee front-office administrative tasks such as assigning visitor workspace, distributing incoming mail and packages, and maintaining office and breakroom supplies. Requirements
• Demonstrated experience supporting executives in an administrative or executive assistant capacity.
• Strong calendar management skills with the ability to coordinate multiple priorities and changing schedules.
• Proven ability to book and manage domestic travel arrangements with accuracy and attention to detail.
• Experience organizing executive meetings, including preparation of agendas and meeting materials.
• Proficiency in handling expense reporting and general administrative documentation.
• Excellent written and verbal communication skills, with a detail-oriented approach to internal and external interactions.
• Strong organizational skills and the ability to manage confidential information with discretion.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .