Executive Assistant to the Vice President of Business and Finance

Job Description Executive Assistant to the Vice President of Business and Finance About Us Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community. In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued. Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth. Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders. Job Summary The Executive Assistant to the Vice President for Business & Finance (Vice President)/Chief Business Officer (CBO) serves as a strategic partner, providing high-level administrative, operational, and analytical support to advance the effectiveness of the Vice President and the Division. This role includes a strong emphasis on developing executive presentations, financial reports, and data-driven materials that support decision-making and organizational priorities, while ensuring the efficient execution of day-to-day administrative and operational functions. The position requires advanced organizational skills, exceptional attention to detail, and the ability to synthesize complex information into clear, concise, and visually compelling formats for senior leadership. Operating with a high degree of discretion, independence, and professional judgment, the Executive Assistant manages sensitive information and serves as a trusted liaison among the Vice President, senior leadership, campus departments, and external stakeholders. This role is integral to the effective execution of the Division of Business and Finance's strategic, financial, and operational priorities. Responsibilities Orchestrate and optimize the Vice President¿s calendar, exercising critical judgment to prioritize competing demands, and align scheduling with strategic priorities. Develop, format, and deliver high-quality executive presentations, reports, and correspondence, including materials for senior leadership, Cabinet, and external stakeholders, with a strong emphasis on clarity, accuracy, and visual communication of complex information. Lead coordination of divisional and institutional meetings, retreats, and initiatives, including agenda development, preparation of materials, documentation of key decisions, and follow-up on action items. Track and update divisional initiatives, and proactively keep the Vice President informed of progress and outstanding items and following up to ensure timely completion of deliverables. Serve as a central liaison for the Division of Business & Finance, facilitating communication, resolving issues, and providing guidance to administrative staff and student assistants; Assist in preparation of materials for Board or committee meetings, as needed. Prepare and analyze data for reports, presentations, and budget-related activities, utilizing advanced Excel functions to organize, interpret, and present financial and operational information for executive reviews. Coordinate and manage executive communications by synthesizing information from multiple sources into concise briefings, summaries, and talking points. Oversee travel planning, expense management, and P-Card reconciliation, ensuring accuracy, compliance with institutional policies, and alignment with business objectives; Maintain and safeguard highly confidential information and records, ensuring accuracy, accessibility, and appropriate handling of sensitive financial and personnel data. Plan and execute divisional events, leadership meetings, and special initiatives, ensuring seamless logistics while aligning activities with strategic goals of the Business & Finance division and the institution. Required Qualifications 4 Year / Bachelor's Degree from an accredited college or university Five or more years of relevant experience Preferred Qualifications Eight to ten (8-10) years of progressively responsible experience, preferably in higher education or a complex, mission-driven organization At least two year's experience supporting a Vice President, Chief Financial Officer, Chief Operating Officer, or similar senior leader Strong experience in budget or financial support, including tracking expenditures, reconciliation, reporting, or forecasting Experience with data analysis and financial reporting processes Advanced Excel skills (pivot tables, formulas, data analysis) Advanced PowerPoint skills (executive-level presentations, data storytelling) Experience with ERP systems (e.g., PeopleSoft; ability to adapt to Workday or other ERP systems) Experience with procurement, travel, and financial workflows in an ERP environment Experience coordinating searches, hiring, or onboarding processes Experience supervising administrative staff and/or student assistants Knowledge of University System of Georgia (USG) or similar environment Proposed Salary 56,800 - 71,000 Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines. Knowledge, Skills, & Abilities Strong written, verbal, and interpersonal communication skills Excellent time management, organization, and prioritization skills; ability to manage competing demands and shifting priorities Ability to handle complexity, anticipate needs, and work independently with minimal supervision Ability to initiate continuous improvements and adapt to change, including system and process transitions Working knowledge of higher education culture, processes, and governance Strong attention to detail, professionalism, and service orientation USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Conditions of Employment Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email . Background Check Position of Trust + Education + PCARD Other Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.