Administrative Executive Assistant

Administrative Executive Assistant Warner Robins, GA 31099 $49,000

• $51,000 a year
• Full-time $49,000
• $51,000 a year
• Full-time Position Overview

STARBASE ROBINS

is seeking a highly organized, detail-oriented Administrative Executive Assistant to support the Executive Director and overall program operations. This is not a traditional administrative role. it is a critical leadership support position that serves as the operational backbone of the organization. The ideal candidate will function as a strategic partner to the Executive Director, ensuring organizational efficiency, fiscal accountability, and seamless day-to-day operations. This individual must be exceptionally strong in bookkeeping, highly organized, and capable of managing multiple priorities while supporting a dynamic STEM education team. Key Responsibilities Provide direct executive level support to the Executive Director, including scheduling, coordination, and organizational management Maintain accurate and up-to-date financial records; manage internal bookkeeping processes Serve as a secondary layer of financial oversight by reviewing and cross-checking accounting processes managed through the Museum of Aviation Foundation Assist in budget development, tracking, and financial reporting Support procurement processes, including purchasing supplies, equipment, and program resources Coordinate administrative operations to ensure efficiency across all program areas Work collaboratively with instructional and support staff to meet organizational needs Maintain organized records, files, and documentation systems (digital and physical) Anticipate operational needs and proactively address challenges Support compliance with organizational, federal, and programmatic requirements Qualifications Strong bookkeeping and financial management experience (required) Demonstrated ability to manage budgets, expenses, and financial tracking systems Exceptional organizational skills and attention to detail Proven ability to manage multiple priorities in a fast-paced environment High level of professionalism, discretion, and confidentiality Strong interpersonal skills with the ability to work effectively across a team Proficiency in Microsoft Office Suite (Excel required); experience with accounting software preferred Experience in administrative support, executive assistance, or operations management Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred (or equivalent experience) Preferred Attributes The ideal candidate operates with a strong sense of ownership and accountability. They are proactive, solutions-oriented, and bring a thoughtful, risk-aware mindset to their work, someone who naturally anticipates challenges and helps the organization stay on track. This individual should be comfortable serving as a trusted advisor to leadership while also supporting the broader team. Why Join

STARBASE ROBINS?

STARBASE ROBINS is a nationally recognized STEM education program serving students across Middle Georgia. This role offers the opportunity to be part of a mission-driven organization that impacts the next generation of STEM leaders while working in a collaborative and purpose-focused environment. How to Apply Interested candidates should submit a resume and a brief cover letter outlining relevant experience and interest in the position.

Pay:

$49,000.00

• $51,000.

00 per year

Benefits:

401(k) matching Dental insurance

Work Location:

In person