Executive Assistant

A client of Innova Solutions is immediately hiring for a Executive Assistant Position type:

Full-time, Contract Duration:

12 Months with

Possible Extension Location:

Cedar Rapids, IA, 52411

USA Shift:

7:30 AM - 4:30 PM As a Executive Assistant, you will: We are currently seeking a Senior Administrative Assistant to join our team in Cedar Rapids, IA. This position will be a contract position supporting a Senior Director of Program Management and the Program Management department. Works in a confidential and highly responsive relationship with the Senior Director of Program Management. Also provides administrative support to organization leaders and team members. Assist with calendar management by making priority decisions to resolve schedule conflicts, monitor email communication and highlight urgent matters requiring attention, prepare activity reports, and assist with leadership engagement opportunities. Schedule meetings/conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars. Serve as the focal point for coordinating onsite and offsite customer meetings, including all meeting logistics, catering, and site clearance. Collaborate with other administrative assistants to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts. Proofread presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to enhance clarity and formatting. Establish, maintain, and revise departmental files and readily identifiable control files for matters in progress. Create and administer directorate Teams / SharePoint sites. Plan morale events, track and maintain directorate budgets, and assist leaders in determining budget requirements. May prepare materials for directorate level meetings, All Hands meetings, and Skip Levels. Interface with personnel from numerous departments and external contacts to exchange information requiring limited interpretation or discussion. Maintain office supplies, including tracking, ordering, and organizing. Assist in tasks associated with hiring and onboarding of new employees. Perform other duties as requested by leadership, including special projects as assigned. Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes. Prepares materials for departmental meetings. Coordinates and executes departmental events. Coordinates travel for department personnel and assists in expense report preparation. May track and maintain departmental budgets and assist management in determining budget requirements. Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities. Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions. Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress. Maintains office supplies for the department, including tracking, ordering, and organizing. Assists in tasks associated with hiring and onboarding of new employees. Drafts email communications and announcements at an organizational level. Maintains organization charts and distribution lists. Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing, and page layout. Proofreads presentation content, ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity.

Preferred Skills/Experience:

o Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook, Office 365, and all products. o SAP, Concur, and SharePoint experience. o Strong background in customer service. o Event planning experience. Qualified candidates should

APPLY NOW

for immediate consideration! This position is only open to applicants who can be engaged on a W-2 basis. Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines.

ASK ME HOW.

Thank you! Baby Rani 816-360-8269 baby.rani@innovasolutions.com

PAY RANGE AND BENEFITS

Pay Range•: $25.00 - $26.00 per hour • Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc .

Benefits:

Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications

Website:

https://www.innovasolutions.com/ Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals.

Submit referrals at https:

//innovasolutions.workllama.com/atsuser/anonreferafriend and earn $250-$1,000 per referral. Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Innova Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - innovasolutions. INDGN01

Job Types:

Full-time, Contract Pay:

$25.00 - $27.00 per hour Expected hours: 40 per week Application Question(s): Candidate should have SAP, Concur, and SharePoint experience. Budget, calendar management Supporting the executives, directors etc

Work Location:

In person