Job Summary JC Toland is one of Iowa's largest commercial painting companies in Iowa. Our reputation has been solidified over the last 20 years by building solid relationships with our clients, vendors and employees. JC Toland specializes in delivering high-quality interior and exterior painting services for a wide range of commercial properties, combining skilled craftsmanship with reliable project management. JC Toland is committed to using premium materials, maintaining strict safety standards, and completing projects on time and within budget. Come join our team today. We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help drive productivity and foster positive client and internal relationships. This paid position offers an exciting opportunity to be an integral part of a fast-paced, growth-oriented environment. Responsibilities Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and attention to detail. Prepare, proofread, and format correspondence, reports, presentations, and other documents using Word processing and productivity software such as Microsoft Office and Google Workspace. Organize files, maintain accurate records, and oversee document management through filing systems—both physical and digital—ensuring easy retrieval. Assist with data entry tasks, update spreadsheets, and manage databases to support operational efficiency. Qualifications High school diploma or equivalent; education in business or a related field is a plus. Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities. Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), Outlook and familiarity with productivity software. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Demonstrated experience with data entry, filing systems, proofreading, and document management. Exceptional communication skills—both verbal and written. Strong time management skills coupled with the ability to handle multiple projects simultaneously without compromising quality. Must have a valid Driver's license. This role offers an engaging environment where your organizational talents will shine! Join us to contribute your skills in office administration while supporting leadership in achieving their goals through effective coordination and communication.

Pay:

From $18.00 per hour Expected hours: 30.0 per week

Benefits:

Flexible schedule

Work Location:

In person