Executive Assistant - Construction Services

Executive Assistant•Construction Services Des Moines, IA Job Details Full-time $43,347•$50,523 a year 2 days ago Qualifications Microsoft Excel Microsoft Access Maintaining an organized workspace Microsoft Outlook Writing skills Sanitation Budget monitoring Data reporting Executive administrative support Mid-level 3 years High school diploma or GED Managing budgets in a finance role Sensory evaluation Project monitoring Driving Task prioritization Financial record maintenance Organizational skills Payroll Purchasing Phone call management Clean workspace maintenance Cross-functional collaboration Communication skills Cross-functional communication Data extraction

Full Job Description TITLE:

Exectuive Assistant

PAY RANGE

$43,347•$50,523 HIRING

SPECIFICATIONS

Required Education and Experience:

1. High School Diploma, HiSET or GED. 2. Three years of administrative support experience at an executive level. 3. Advanced experience and knowledge in working with Microsoft Office programs (Word, Excel, Outlook, Access, and PowerPoint). 4. Skilled in use of information system databases. 5. Skilled in use of common office equipment (copier, printer, scanner, fax machine and telephone). 6. Competency working in a culturally diverse environment or the willingness to acquire these skills.

Desired Education and Experience:

1. Experience and working knowledge of labor unions, collective bargaining and grievance procedures. 2. Experience with Infinite Campus, IFAS and Applitrack.

Knowledge, Skills and Abilities:

Effective oral and written communication skills. Computational skills for completing reports and other forms. Ability to travel from building to building within district. Ability to discern food quality by sight, taste, and smell. Ability to work under stress, time, and heat pressures. Ability to organize and prioritize time and tasks. Sound knowledge of preparation, service, sanitation, and safety standards.

BASIC FUNCTION

This position provides project management and administrative support with minimal supervision. A high level of personal discretion and judgment in dealing with confidential matters is applied. This position serves as a liaison between department leadership and supervisors and employees to ensure accurate and timely communication of District information. This position monitors on-going projects and answers general questions, as necessary. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned department.

ESSENTIAL FUNCTIONS

1. Compile and extract data from multiple sources, including department specific programs, merging it to create professionally acceptable reports, documents and presentations. 2. Coordinate and manage ongoing projects under the direction of department leadership. 3. Monitor and maintain financial activity and records relating to budgeting, purchasing and payroll. 4. Assist with meeting scheduling, documentation, and communication. 5. Answer incoming calls and emails, field questions and initiate follow up communication. 6. Be a critical thinker and problem solver with minimal or no direction. 7. Passion for learning and the ability to adapt skills to the changing needs of the organization. 8. Work across the organization to achieve common goals independently or in a team setting. 9. Communicate effectively and appropriately both verbally and in writing. 10. Work as part of an administrative support team. 11. Prioritize tasks and manage time effectively. 12. Demonstrate use of courtesy and tact in dealing with sensitive situations. 13. Maintain a clean and organized work space. 14. Attend work on a prompt and regular basis. 15. Maintain confidentiality. 16. Maintain satisfactory and harmonious working relationships with the public, students, and other employees. 17. Assist with other duties as assigned.

ADDITIONAL ESSENTIAL FUNCTIONS

(for every DMPS position): Attend work on a prompt and regular basis. Maintain confidentiality. Maintain satisfactory and harmonious working relationships with the public, students, and other employees. Assist with other duties as may be assigned

POSITION INVENTORY

B23

FLSA STATUS:

Non-Exempt

POSITION TYPE

PARA FT/PT:

Full Time DAYS:

260

HOURS:

8 hour day

PHYSICAL REQUIREMENTS

Standing, walking, sitting, bending/stooping, reaching/pushing/pulling, climbing/stairs, driving, lifting (20 lbs), Carrying (25 feet), manual dexterity skills (telephone, computer, other)

WORKING CONDITIONS

Mostly indoors, occasional outdoors and exposure in extremes of temperature/humidity All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Approved By:

BC Date:

03/2026 Employee Benefits Information All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check. Des Moines Public Schools offers a generous benefits package including: IPERS Enrollment in IPERS (Iowa Public Employee Retirement System)__a defined benefit plan Insurance Benefits Single and Family Health Insurance at no cost to the employee during the first plan year of employment (July 1•June 30). Premium cost is $600/year after that. Employees can earn up to $600/year via participation in the Healthy U program.

Des Moines Public Schools Benefit Information:

https://dmschools.b-cdn.net/wp-content/uploads/2022/09/DMPS-Benefits-Guide-FY-2023.pdf Des Moines Insurance plan information : Employee Benefits•Des Moines Public Schools (dmschools.org) Current Monthly premiums paid by the district for eligible employees (subject to change effective July 1):