Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to executive leadership. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, thriving in a fast-paced environment. Join us to contribute to a collaborative team where your organizational expertise makes a meaningful impact every day! Responsibilities Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements efficiently. Running various Errands. Gather mail, organize receipts, prepare bills for you to approve, keep documents organized and follow up on outstanding items. Schedule cleaners, repairs, landscaping, maintenance, vehicle service, contractors and deliveries. Order office supplies, household items, gifts, groceries for pickup, birthday presents, employee anniversary gifts, cards, etc. Organize and plan events, and assist with marketing. Maintain confidentiality when managing sensitive information and handle data entry tasks with accuracy using productivity software like Microsoft Office, Google Workspace, and QuickBooks. Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping. Booking travel and planning Itineraries. Qualifications Proven experience as a Personal Assistant or in an executive administrative support role with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, QuickBooks, and video conferencing tools such as Zoom or Microsoft Teams. Excellent typing speed along with strong writing and proofreading skills. Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail. Experience in event planning, project coordination, office management, and handling confidential information is highly desirable. Strong communication skills with professional phone etiquette and the ability to work collaboratively across teams. Technical proficiency in productivity software, data entry systems, filing procedures, and office equipment including multi-line phones and fax machines. Join our vibrant team where your organizational talents will empower leadership success! We value your expertise in managing complex schedules, coordinating impactful events, and supporting our mission through exceptional administrative service—all within a supportive environment that encourages growth and collaboration.

Pay:

$16.00 - $19.00 per hour

Benefits:

401(k) Life insurance Paid time off Vision insurance

Work Location:

In person