An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Moscow, Idaho, United States Job Description Executive Assistant II Posting Number:
SP005398P
Division/College:
College of Business & Economics Department:
College of Business & Economics Admin Location:
Moscow Posting Context Statement:
Position Overview:
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support: Coordinate complex travel, meeting and event arrangements for management and other individuals Maintain calendars, databases, confidential records and systems Coordinate office operations, delegate work and provide input on performance evaluations Collaborate with the Financial Officer on financial matters; monitor adherence to established budget Project and initiative support: Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope Information gathering and reporting: Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations Coordinate the collection and compilation of data and materials for reports, records and other administrative documents Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator Other duties as assigned
Required Experience:
Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator
Required Education:
High School Diploma or equivalent
Required Other:
Ability to work nonstandard hours, if necessary Must posses a valid driver's license Ability to attend meetings or make deliveries on campus Ability to travel if necessary
Additional Preferred:
Associate's or Bachelor's degree Ability or willingness to learn Excel and use AI to optimize operational excellence Working knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar Ability to maintain confidentiality while managing highly sensitive documents and information Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure Ability to work evenings or weekends Excellent written and verbal communication skills Demonstrated dependability, initiative, and work ethic Strong organizational skills and exceptional attention to detail. Demonstrated ability to anticipate needs, identify issues proactively, and independently develop solutions in a fast-paced executive environment
Physical Requirements & Working Conditions:
Ability to sit for long periods of time and type on keyboards Ability to lift and/or otherwise move items weighing up to 30 lbs
Degree Requirement:
N/A:
No degree requirement
FLSA Status:
Non-Exempt Employee Category:
Classified Pay Range:
$32.00 per hour or higher depending on education/experience
Type of Appointment:
Fiscal Year FTE:
1.0
Full Time/Part Time:
Full Time Funding:
A visa sponsorship is available for the position listed in this vacancy:
No Posting Date:
08/03/2026
Closing Date:
Open Until Filled:
Yes Special Instructions to
Applicants:
To receive first consideration, please submit a cover letter, current resume, and references no later than August 17, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
