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Executive Assistant III

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Position Number:

9853595

Location:

Moscow, United States

Position Type:

Executive Assistants Executive Assistant III Posting Number:

SP005466P

Division/College:

Information Technology Services

Department:

OIT VP Office

Location:

Moscow Posting Context Statement:

Position Overview:

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.

Duties may include:

Administrative and operational support:

Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator

Coordinate complex travel, meeting and event arrangements

Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions

Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors Project and initiative support:

Advise on agendas and meeting strategy, goals and outcomes

Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders

Advise on and help coordinate the strategic planning process

Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit

Represent the unit on university-wide committees as appropriate Information gathering, reporting and communications:

Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed

Develop draft communications such as talking points, speech scripts and responses to correspondence

Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator Other duties as assigned

Required Experience:

Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

Required Education:

High School Diploma or equivalent

Required Other:

None Additional Preferred:

Preferred Education:

Associate's or bachelor's degree

Preferred Experience:

Working in higher education

Supporting project teams

Providing support to committees and/or boards

Working in an environment that requires adherence to strict confidentiality standards

Using computer information systems that manage an organization's finances, business processes and records with a preference for experience using

Banner, Chrome River and MyUI Physical Requirements & Working Conditions:

None Degree Requirement:

N/A:

No degree requirement

FLSA Status:

Non-Exempt

Employee Category:

Classified

Pay Range:

Salary starts at $75,360 annually. A higher starting salary may be considered based on education, relevant experience, skills, internal equity, and available budget resources.

Type of Appointment:

Fiscal Year

FTE:

1

Full Time/Part Time:

Full Time

Funding:

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date:

09/24/2026

Closing Date:

10/08/2026

Open Until Filled:

No

Special Instructions to

Applicants:

Open to UI employees only. Position will close on 10/8/2026.

Applicant Resources:

https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check. To apply, visit https://uidaho.peopleadmin.com/postings/52881 The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.