Executive Personal Assistant to Business Owner

PERSONAL ASSISTANT

Position Overview:

We are seeking a top-notch Personal Assistant to handle personal and clerical tasks, allowing the executive to focus on decision-making and higher-level responsibilities. Responsibilities include caring for a 10-year-old child, managing the home and rental properties, maintaining calendars, organizing meetings, planning events, running errands, welcoming visitors, answering phone calls, taking messages, and coordinating travel arrangements for senior-level executives. This is a full-time, in-person position based in Barrington and Arlington Heights.

PRIMARY RESPONSIBILITIES AND DUTIES

Caring for 10-year-old child Maintain comprehensive and accurate corporate records, documents, and reports Perform minor accounting and bookkeeping duties Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf Organize meetings, including scheduling, sending reminders, and arranging catering when necessary Manage the executive's day-to-day calendar, including scheduling appointments and prioritizing sensitive matters Coordinate travel arrangements Maintain confidentiality of highly sensitive information

REQUIRED KNOWLEDGE AND SKILLS

Previous Personal Assistant experience required Experience caring for children Ability to handle multiple projects simultaneously while maintaining strong attention to detail Ability to collaborate and contribute effectively in a team environment Capacity to function effectively in a demanding and time-sensitive environment Strong verbal and written communication skills Positive and professional attitude Ability to work independently as well as part of a team Valid driver's license with a clean driving record required CPR certification preferred

Job Type:

Full-time Pay:

$50,000-$53,000 per year

Benefits:

Dental insurance Health insurance Paid time off

Schedule:

8-hour shifts; must be available for unplanned requests Monday through Friday One weeknight availability required On-call as needed Weekend availability as needed

Experience:

Minimum of 2 years of Personal Assistant experience (preferred)

License/Certification:

Valid driver's license with a clean driving record required

Job Type:

Full-time Pay:

$50,000.00 - $53,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person