About the Role Soteria Flexibles is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to the company's officers, reporting directly to the CEO. This is an on-site role based in our Itasca, IL office. The position serves multiple members of the leadership team, requiring strong prioritization skills, discretion, and the ability to balance competing needs across several senior stakeholders in a fast-paced environment. The CEO serves as the primary point of contact for reporting purposes and for resolving conflicting priorities among officers. Key Responsibilities Manage calendars, scheduling, and travel arrangements across multiple officers, balancing competing priorities and time-sensitive requests Prepare, proofread, and format correspondence, reports, presentations, and board materials for various officers as needed Coordinate and help prepare for internal and external meetings, including agendas, minutes, and follow-up action items Serve as a central point of coordination between the officer team and internal departments, clients, and external partners Screen, triage, and prioritize incoming communications (email, calls, requests) across the officer group Handle sensitive and confidential information — including strategic, financial, and personnel matters — with strict discretion Organize and maintain shared files, records, and documentation systems accessible to the officer team Assist with expense reporting, invoice processing, and budget tracking for multiple officers Support special projects and cross-functional initiatives spanning different officers' areas of responsibility Coordinate logistics for company events, offsites, and board meetings Escalate conflicting or overlapping priorities among officers to the CEO for resolution when needed Qualifications 7+ years of experience as an Executive Assistant or in a similar senior-level administrative role, with a track record of supporting multiple stakeholders simultaneously Proven experience supporting C-suite or officer-level leadership Proficiency with Microsoft 365 (Outlook, Teams, SharePoint) or equivalent office suite Exceptional written and verbal communication skills Strong organizational skills, meticulous attention to detail, and comfort juggling shifting priorities across several senior stakeholders Excellent judgment and proven ability to maintain confidentiality with highly sensitive business information Ability to work independently, exercise discretion in escalation decisions, and manage multiple priorities under tight deadlines Bachelor's degree preferred but not required with equivalent experience Must be able to work on-site full-time in Itasca, IL What We Offer Competitive salary and benefits package Benefit Package includes: UnitedHealthcare Medical plan options, Delta Dental, Vision and additional benefits through Lincoln. Our office also comes with a gym membership and cafeteria. 10 days of PTO, plus 9 paid Holidays Opportunity to work closely with senior leadership across the organization

Pay:

$100,000.00 - $115,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person