Executive Assistant to the President and CEO

Executive Assistant to the President and CEO Pan American Bank & Trust - 4.0 Melrose Park, IL Job Details Full-time $70,000 - $90,000 a year 4 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Microsoft Excel Microsoft Outlook Executive administrative support Bachelor's degree Communications Business Administration Managing executive calendars Microsoft Outlook Calendar Stakeholder relationship building Time management Full Job Description SUMMARY The Executive Assistant to the President & CEO serves as a strategic partner and operational anchor to the Bank's chief executive, enabling effective leadership, decision-making, and organizational execution. This role is responsible for managing the CEO's priorities, optimizing time and efficiency, and ensuring seamless coordination across internal teams and external stakeholders. Acting as a central liaison between the CEO, Board of Directors, senior leadership, and key partners, the Executive Assistant ensures alignment of initiatives, timely communication, and disciplined follow-through. This position requires a high degree of professionalism, discretion, and judgment, as well as the ability to anticipate needs and proactively resolve challenges in a fast-paced, high-accountability environment.

ESSENTIAL DUTIES

Executive Support & Prioritization

• Manage and optimize the CEO's calendar to ensure alignment with strategic priorities and organizational objectives.
• Coordinate meetings, prepare agendas, and drive follow-through on action items and deliverables.
• Anticipate scheduling conflicts and proactively resolve competing priorities.
• Act as the CEO's primary point of contact for internal and external communications. Communication & Relationship Management
• Serve as a key liaison between the CEO and Board members, clients, executives, and external stakeholders.
• Draft, review, and manage high-level communications, presentations, and correspondence on behalf of the CEO.
• Ensure timely, professional, and consistent communication across all interactions.
• Build and maintain strong, trust-based relationships across the organization and with external partners. Meeting Coordination
• Coordinate committee meetings and assist with Board of Directors meetings, including scheduling, materials preparation, minutes, and follow-ups.
• Assist in the development of executive presentations, reports, and strategic materials.
• Maintain strict confidentiality with all board-level and sensitive information. Operation & Execution
• Support key executive and organizational initiatives by tracking milestones, deadlines, and deliverables.
• Coordinate travel arrangements, events, and executive engagements.
• Identify and implement process improvements to enhance executive office efficiency and effectiveness.
• Assist with special projects and strategic initiatives as directed by the CEO. Confidentiality & Judgement
• Handle highly sensitive and confidential information with the utmost discretion and professionalism.
• Exercise sound judgment in prioritization, decision-making, and issue resolution.
• Act with a high level of integrity and accountability in all aspects of the role.

MINIMUM REQUIREMENTS

These requirements reflect the minimum knowledge, skills, and experience necessary to perform this position successfully. Individual qualifications may vary.

• Bachelor's degree preferred in business administration, communications, or a related field; equivalent experience considered.
• Minimum of five (5) years of experience supporting senior executives, preferably at the CEO or C-suite level.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills, including executive-level correspondence.
• High level of professionalism, discretion, and emotional intelligence.
• Demonstrated ability to operate effectively in a fast-paced, high-accountability environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong problem-solving skills with the ability to anticipate needs and remove obstacles proactively.

KEY TRAITS FOR SUCCESS

Proactive:

Anticipates needs and addresses issues before they arise

Detail-Oriented:

Executes with precision and accuracy

Dependable:

Consistently follows through on commitments

Relationship-Focused:

Builds trust and credibility internally and externally

Problem-Solver:

Navigates challenges efficiently and discreetly

Pay:

$70,000.00 - $90,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Education:

Bachelor's (Required)

Experience:

CEO or C-suite level executive support : 5 years (Required)

Work Location:

In person