Executive Assistant

Job Summary We are seeking a highly organized and versatile Executive Assistant to support senior leadership while also ensuring the efficient day-to-day operation of the office. This hybrid role combines high-level executive support with hands-on office coordination, making it essential to the overall productivity and professionalism of the organization. The ideal candidate is proactive, detail-oriented, and adaptable—capable of managing executive priorities while seamlessly handling administrative and front-office responsibilities. This position offers an excellent opportunity for a motivated professional to contribute meaningfully in a fast-paced environment while continuing to develop a well-rounded administrative skill set. Key Responsibilities Provide direct support to senior leadership by managing calendars, scheduling meetings, and coordinating travel arrangements using Microsoft Outlook and Google Workspace. Serve as a central point of contact for internal and external communications, including phone calls, emails, and visitors, with a high level of professionalism. Assist in planning and coordinating meetings, events, and projects, including logistics, materials preparation, and follow-up. Support daily office operations such as filing, data entry and recordkeeping. Prepare, edit, and proofread correspondence, reports, and presentations; take notes and assist with transcription when needed. Handle front desk responsibilities, including greeting guests, managing multi-line phone systems, and maintaining a welcoming office environment. Assist with occasional personal or confidential tasks for executives with discretion and professionalism. Maintain office supplies, coordinate vendors, and support overall office organization and efficiency. Qualifications & Skills Experience in an administrative, executive assistant, or office support role. Strong organizational and time-management skills with the ability to prioritize multiple responsibilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar. Excellent written and verbal communication skills, including professional phone etiquette. Strong attention to detail with proofreading, typing, and documentation accuracy. Ability to multitask and adapt in a fast-paced, team-oriented environment. Comfortable using office systems and tools, including multi-line phones and platforms like DocuSign.

Pay:

$17.00 - $19.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Vision insurance

Work Location:

In person