Executive and Personal Assistant This role provides executive and personal support to the principal and his family. The ideal candidate is organized, resourceful, and discreet, with strong judgment and a proactive approach. Responsibilities include managing schedules, coordinating business and family requests, and handling administrative matters with attention to detail and consistent follow-through.

Key Responsibilities:

 Manage the principal's calendar, coordinate requests from direct reports, and resolve scheduling conflicts based on priorities.  Coordinate meetings, prepare materials, assist with correspondence, research and summarize topics upon request.  Coordinate business and family travel, itineraries, appointments, reservations, and personal documentation.  Maintain organized files, track requests and deadlines, follow up with relevant parties, and troubleshoot administrative issues.  Prepare and coordinate checks, transfers, and wires for personal and business expenses, subject to required approvals.  Coordinate charitable requests and maintain records of approvals, payments, and donation receipts.  Review and reconcile credit card activity monthly, collect receipts, and coordinate discrepancies with the finance team.  Gather and organize information for the principal's personal financial statement semiannually, working with the finance team.  Support special projects assigned by the principal and coordinate with the executive team as needed.  Assist in-house attorneys with document gathering applications, certifications, and subscription paperwork.  Anticipate the principal's and family's needs and handle sensitive business, financial, and personal information with confidentiality.

Benefits:

 Health insurance and a 401(k) match.  Work with a small team and interact with departments across Cane/Cascade.  Access to an office gym and kitchen stocked with snacks and drinks.

Preferred Skills:

 Five or more years of experience supporting a senior executive as an executive assistant or personal assistant.  Self-starter who anticipates needs, manages competing priorities, and follows tasks through to completion.  Strong judgment, attention to detail, discretion, flexibility, and a professional, positive attitude.  Excellent communication and problem-solving skills.  Strong organizational skills and the ability to maintain detailed, confidential files.  Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn new administrative systems.

Pay:

$90,000.00 - $135,000.00 per year

Benefits:

401(k) Retirement plan

Work Location:

In person