Find & Apply For Executive Assistant Jobs in Skokie, Illinois

Executive and Personal Assistant This role provides executive and personal support to the principal and his family. The ideal candidate is organized, resourceful, and discreet, with strong judgment and a proactive approach. Responsibilities include managing schedules, coordinating business and family requests, and handling administrative matters with attention to detail and consistent follow-through.

Key Responsibilities:

 Manage the principal's calendar, coordinate requests from direct reports, and resolve scheduling conflicts based on priorities.  Coordinate meetings, prepare materials, assist with correspondence, research and summarize topics upon request.  Coordinate business and family travel, itineraries, appointments, reservations, and personal documentation.  Maintain organized files, track requests and deadlines, follow up with relevant parties, and troubleshoot administrative issues.  Prepare and coordinate checks, transfers, and wires for personal and business expenses, subject to required approvals.  Coordinate charitable requests and maintain records of approvals, payments, and donation receipts.  Review and reconcile credit card activity monthly, collect receipts, and coordinate discrepancies with the finance team.  Gather and organize information for the principal's personal financial statement semiannually, working with the finance team.  Support special projects assigned by the principal and coordinate with the executive team as needed.  Assist in-house attorneys with document gathering applications, certifications, and subscription paperwork.  Anticipate the principal's and family's needs and handle sensitive business, financial, and personal information with confidentiality.

Benefits:

 Health insurance and a 401(k) match.  Work with a small team and interact with departments across Cane/Cascade.  Access to an office gym and kitchen stocked with snacks and drinks.

Preferred Skills:

 Five or more years of experience supporting a senior executive as an executive assistant or personal assistant.  Self-starter who anticipates needs, manages competing priorities, and follows tasks through to completion.  Strong judgment, attention to detail, discretion, flexibility, and a professional, positive attitude.  Excellent communication and problem-solving skills.  Strong organizational skills and the ability to maintain detailed, confidential files.  Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn new administrative systems.

Pay:

$90,000.00 - $135,000.00 per year

Benefits:

401(k) Retirement plan

Work Location:

In person