Position Summary The Executive Assistant provides high-level administrative and operational support to the Managing Director, ensuring efficient day-to-day business operations and effective execution of key initiatives. This role serves as a trusted partner by managing schedules, communications, travel arrangements, projects, and administrative processes while maintaining the highest level of professionalism and confidentiality. The ideal candidate is highly organized, proactive, detail-oriented, and able to anticipate needs, identify opportunities for improvement, and manage multiple priorities. Executive Support & Calendar Management

• Manage the Managing Director's calendar, appointments, and scheduling priorities.
• Coordinate meetings, including scheduling, invitations, agendas, and follow-up communications.
• Maintain calendar accuracy by removing declined meetings, identifying scheduling conflicts, and optimizing time management.
• Draft, review, and manage emails, correspondence, memos, and other communications on behalf of the Managing Director.
• Prepare materials, presentations, and documents for meetings and business activities.
• Serve as a key point of contact for internal and external communications. Project Coordination
• Support strategic initiatives and special projects assigned by the Managing Director.
• Gather, organize, and maintain data.
• Track project milestones, action items, and deliverables.
• Monitor cross-functional projects that impact organizational goals and leadership priorities.
• Maintain accurate project documentation, records, and reporting. Administrative & Operational Support
• Coordinate business travel arrangements, including itineraries, lodging, transportation, and scheduling.
• Plan and support client appreciation activities, office events, meetings, and other business functions.
• Manage document retention and organization through OneDrive and other company systems.
• Maintain spreadsheets, reports, and business records with a high degree of accuracy.
• Provide general administrative support including document preparation, filing, record keeping, and communications. Qualifications & Key Attributes

Self-Starter:

Proactively identifies inefficiencies and opportunities for improvement within processes, scheduling, and daily operations.

Ownership & Accountability:

Demonstrates accountability for outcomes and follows through on commitments.

• Organization & Attention to

Detail:

Maintains exceptional accuracy and organization in scheduling, communications, and project management.

Professionalism:

Exhibits professional communication, appearance, and interpersonal skills.

Responsiveness:

Responds promptly to business communications and urgent requests during working hours.

Confidentiality:

Maintains strict confidentiality regarding sensitive business, employee, client, and leadership matters.

Continuous Learning:

Pursues professional development opportunities and actively seeks ways to enhance skills and effectiveness in the role.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): I understand that this position is in-office in Mishawaka, Indiana.

Experience:

Executive administrative support: 1 year (Preferred)

Location:

Mishawaka, IN 46545 (Preferred) Ability to

Commute:

Mishawaka, IN 46545 (Required)

Work Location:

In person