Company Overview Mercy and Truth Healthcare Ministry is a nonprofit organization dedicated to providing healthcare services for the uninsured and under-served populations. Our mission is rooted in compassion, service, and community support, striving to improve health outcomes for those in need. Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our leadership team. This role is key to our day-to-day leadership operations and requires a tech-savvy, organized professional who thrives in fast-paced environments. The ideal candidate will possess strong office management skills, excellent communication abilities, and technical proficiency.

Key Responsibilities:

Manage the CEO's calendar and schedule meetings with staff and community partners. Write professional emails and take notes based on verbal direction and collaboration. Prepare board packets and meeting materials with precision and timeliness. Maintain both digital and paper files in a structured, accessible system. Reviewing, organizing all mail and scanning billing mail on a daily basis. Taking phone calls and messages for CEO and some leadership initiatives. Troubleshoot basic tech issues and manage office equipment (printer, scanner, etc.). Serve as CEO's liaison and communicating with staff and community when needed. Multi-tasking priorities and meeting deadlines with professionalism and positivity. Uphold strict confidentiality and use discretion in sensitive matters. Help organize daily work needed with grant, marketing and development management. Qualifications 3+ years experience as an executive administrative assistant or in a similar office management role with clerical experience is preferred. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools. Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Excellent written and verbal communication skills; bilingual abilities are a plus for diverse client interactions. Technical proficiency with computer literacy including spreadsheets, word processing, and productivity software. Demonstrated experience with calendar management, phone communication, and customer service excellence. Personal assistant experience or familiarity with office management best practices is highly desirable. Calm under pressure and able to meet aggressive deadlines. Personable, coachable, and collaborative team player. Discreet, trustworthy and professional in all interactions. Experience in healthcare, nonprofit, or mission-driven settings is a benefit. Join our team to make a meaningful impact through dedicated administrative support that empowers our mission of healthcare accessibility!

Pay:

$48,000.00 - $55,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person