ESSENTIAL JOB DUTIES/RESPONSIBILITIES

Researches, prioritizes and follows up on incoming issues and concerns. Determines appropriate course of action, referral or response with the direction of the supported leader(s). Handles and approves credit card reconciliations for all supported positions ensuring all company deadlines are met. Ensures all meetings, appointments, events, conferences, etc. are up-to-date. Exercises flexibility in scheduling and rescheduling, since last minute changes are inevitable. Promptly and properly documents schedule changes as they occur. Manages all contacts. With a thorough understanding of who's who, proactively keeps track of all communication needs for these contacts and prioritizes correspondences based on subject matter, time sensitivity and level of leadership. Makes all necessary arrangements, as event coordinator, for special events hosted by the Company throughout the year.

Some of these activities include:

Negotiating and securing venue, visiting various venue options and making final selection while considering functionality for the needs of the Company. Initiating, coordinating and/or participating in all efforts to publicize and bring awareness of the event. Makes all travel arrangements for supported leader(s) as a corporate travel coordinator.

Some of these duties include:

Completing all functions related to planning, scheduling and booking travel requests. Arranging all travel including air, hotel and ground transportation. Creating and maintaining all travel itineraries. Administering all changes and cancellations in a timely, cost-effective fashion using independent judgment. Plans, coordinates and ensures the Leader's schedule is adhered to and respected. Performs a \"gatekeeper\" and \"gateway\" role, creating win-win situations for direct access to the Leader's time and office. Performs other related duties as assigned and modified at the leader's discretion.

KNOWLEDGE, SKILLS AND ABILITIES

Strong knowledge and understanding of Executive Assistant methods, techniques and procedures. Knowledge of general office procedures, practices and procedures. Knowledge of executive protocol and proper order of etiquette in conducting duties with responsible Leader and/or other officials. Knowledge of business English, spelling and arithmetic. Knowledge of the responsibilities of an Executive(s) or comparable executive official and the relationship with other (COE) executives, managers and supervisors. Ability to work under pressure in a fast-paced environment. May be required to be accessible during non-business hours. Excellent verbal and superior writing skills are essential. Skills in report presentations. Highly resourceful team-player, with the ability to also be extremely effective independently. Adaptable to and flexible with frequent changes. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Healthcare knowledge a plus. Strong computer skills using CRM and expert Microsoft Office Product skills (PowerPoint, Excel, Word and Outlook) plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software. Ability and willingness to travel locally, regionally and/or nationwide up to 10% of the time. Spoken and written fluency in English.

EDUCATION AND EXPERIENCE CRITERIA

High school diploma or equivalent required. Bachelor's Degree preferred. A minimum of 3 years' direct experience supporting a high-level executive position in a busy, innovative and growing environment.

PAY RANGE

$26.1 - $37.33 Hourly The posted pay range represents the base hourly rate or base annual full-time salary for this position. Final compensation will depend on a variety of factors including but not limited to experience, education, geographic location, and other relevant factors. This position may also be eligible for a bonuses or commissions.

EMPLOYEE BENEFITS

https://chenmed.makeityoursource.com/helpful-documents We're ChenMed and we're transforming healthcare for seniors and changing America's healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We're growing rapidly as we seek to rescue more and more seniors from inadequate health care. ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people's lives every single day. Current employees, if you want to apply to our internal career site, please click HERE Current Contingent Worker please see job aid HERE to apply #LI-Onsite Who We Are ChenMed is a family-owned, family-oriented organization committed to bringing superior health care to moderate-to-low-income seniors. Our vision To positively change American healthcare through primary care innovation for the neediest populations. Our mission To provide a convenient, patient-centered environment that fosters enduring relationships between doctors, staff and patients and delivers superior outcomes and a compassionate experience. We will create a healthcare system specifically for our patients' needs through dedicated doctors, a supportive team, and customized technology, and achieve value through scalable innovation, resourcefulness andaccountability. Our patient promise You are the reason we are here. Your coordinated healthcare and well-being is our focus. 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