Job Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will be the right hand to senior management, ensuring smooth daily operations and seamless communication across the organization. Your proactive approach, exceptional organizational skills, and technical proficiency will empower leaders to focus on strategic initiatives while you handle the essential administrative tasks. This position offers an exciting opportunity to contribute to a fast-paced environment where your multitasking abilities and attention to detail will shine. Duties Manage complex calendars, schedule appointments, and coordinate meetings efficiently using productivity software such as Microsoft Office and Zoom. Handle incoming calls through multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills Prepare, proofread, and edit correspondence, reports, presentations, bids and other documents with accuracy and clarity Organize files, maintain records, and oversee data entry tasks using spreadsheets and other office management tools Assist with travel arrangements, event planning, and personal support for executives as needed Facilitate communication between clients, vendors, and internal teams to ensure timely responses and follow-up Support office management activities including supply ordering, filing systems, and general administrative support to enhance overall productivity Requirements Proven experience as an Executive Assistant or in a similar administrative role with office experience and clerical expertise Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Demonstrated experience in front desk responsibilities, customer support, and phone communication with professional demeanor Technical proficiency in office management systems including multi-line phone systems, filing procedures, and calendar management tools Exceptional typing speed with attention to detail for data entry and proofreading tasks Strong time management skills combined with the ability to handle multiple priorities efficiently Personal assistant experience or previous roles involving calendar management are highly desirable Join us in this energetic environment where your organizational talents will make a meaningful impact! We value proactive professionals who thrive on delivering exceptional support while fostering positive relationships across all levels of the organization.

Pay:

$45,000.00 - $48,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Executive Administration:

2 years (Required)

Work Location:

In person