An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Provides administrative support for a Senior Vice President and/or additional Vice Presidents within the organization.
Job Responsibilities:
Receives and screens visitors and telephone calls. May use independent judgment to determine priority and sensitivity of inquiries and responses. May provide support to executive leadership creating presentations for committee and/or board meetings. May utilize strong judgment in managing priorities of requests and escalates as necessary for resolution and/or prioritization. Assists with the preparation of correspondence, forms, reports, and other written communications as required. May multi-task and utilize project management skills to plan, coordinate, and facilitate executives' meetings and functions. Assists with creating and distributing correspondence to leadership, employees, board members, and community leaders. May schedule/coordinate meetings, conferences, special events, appointments, and travel arrangements. May maintain assigned calendar(s) as directed. May originate, prepare, process and edit personnel, financial, and/or operational reports and documents.
Skills and Attributes:
Requires critical thinking skills and decisive judgment. Works under general supervision. Must be able to work in a stressful environment and take appropriate action. Learning and beginning to apply specialized concepts, practices, and procedures in the area of specialization. Applies knowledge at a basic level relying heavily on senior staff for troubleshooting.
Position Requirements:
Work Experience No experience required Education Bachelor's degree or higher in related field required upon hire Additional Education Information A combination of education, training and experience may be considered in lieu of degree. Licensure/Certification/Registration No licensure/certification/registration required
Organizational Responsibilities:
Supports Owensboro Health's Mission, Vision, Core Commitments, and business interests. Adheres to all organizational policies and procedures. Executes all tasks and behaves in a manner consistent with a culture of compliance, safety and a high reliability organization.
Additional Job Information:
This job description describes the general nature and level of work required by the position. It is not intended to be an all-inclusive list of qualifications, skills, duties, responsibilities or working conditions of the job. Specific duties and responsibilities consistent with the general nature and level of work described may vary by department and additional related duties may be assigned as needed. Some duties listed may not apply to all employees with this job description. The job description is subject to change with or without notice, and Management reserves the right to add, modify or remove any qualification or duty. Nothing in this job description changes the existing at-will employment relationship between the Organization and the employee occupying the position.
Standard ADA Settings:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•We conduct ourselves with a high level of responsibility, reliability and honesty because we take seriously the trust of our patients and coworkers. RESPECT•We value and accept the unique talents and contributions of every patient, customer and team member in the Owensboro Health community.
TEAMWORK
•We build a spirit of connectivity and fellowship by striving together to overcome obstacles, surpass goals, celebrate accomplishments and plan the future.
INNOVATION
•We foster original ideas and creative solutions that improve our daily work and promote the mission of Owensboro Health. SERVICE•We focus on service to patients, customers and team members by anticipating their needs, thoughtfully meeting those needs and continually improving the quality of everything we do.
EXCELLENCE
•We reach beyond basic expectations to expand our knowledge and awareness, produce exceptional work and provide outstanding service.
