Administrative & support services

Executive assistant

EXECUTIVE ASSISTANT.

fall river, massachusetts

Posted 1 day ago

Closes 12/31/2026 Job details Summary Spherion

$32.00 - $34.00 per hour

Temp to Perm

9:00 AM - 2:00 PM

Industry

administrative & support services (Office and Administrative Support Occupations)

Reference number

S_180012

This position is responsible for providing administrative and project support to the CEO, such as the accurate and timely drafting of sensitive documents and letters; preparing for meetings, documenting and disseminating meeting outcomes while also coordinating project timelines, tracking progress and ensuring key initiatives meet deadlines. The position will be responsible for creating/proofreading documents and templates.

Responsibilities:

Principal Accountabilities:

Coordinates projects for the CEO.

???Facilitates communication with internal staff and outside organizations.

???Completes assignments for the CEO.

???Drafts articles, documents, letters, press releases, internal correspondence, and testimony.

???Proofreads and creates templates as assigned.

???Manage complex calendars, screen communications, maintain confidentiality.

???Develop and maintain project plans, track deliverables, manage timelines, identify risks and ensure tasks are completed.

???Coordinates all aspects of audio/visual requirements for meetings and events.

Provides supports for agency meetings.

???Coordinates preparation and planning. ...

???Reminds participants; tracks meeting attendance.

???Prepares and sends materials for Board, Advisory, Council on Aging, and coalition meetings.

???Take and disseminate minutes.

Holds primary responsibility for agency media outreach.

???Ensures that timely, accurate content is prepared and posted to the agency???s website, Facebook page and other social media.

???Authors and distributes press releases, flyers, and public service announcements.

Acts as the lead staff person in the agency???s fundraising efforts.

???Establishes an accurate, up to date database.

???Liaises with the Board???s fundraising committee.

???Tracks donation requests and responses and ensures prompt acknowledgement.

Work closely with Legislation for agency advocacy.

???Oversee Legislative events an establish relationships with Legislators and their aides.

Ensures that all details associated with trainings, annual meeting, and special events are completed in a timely fashion.

???Oversees registration for training events.

???Tracks participation and evaluations.

???Procures venue, oversees all details and arrangements.

???Coordinates the timely preparation of an accurate invitation list.

???Ensures that invitations are designed and mailed, and responses tracked.

???Assumes responsibility for the annual report preparation and publication.

Working hours:

9:00 AM - 2:00

PM Skills:

Qualifications:

Education:

Associates degree with additional office practice and/or schooling required; Bachelor???s degree preferred.

Experience:

Two to five years experience as an executive assistant to a CEO/President.

Education:

Associate Experience:

4-7 years

Qualifications:

Special Skills/Knowledge:

???Exceptional oral and written communication skills; high level of initiative.

???Advanced computer skills with Microsoft Office Suite (including Access, PowerPoint, Excel), knowledge of Word Press.

???Demonstrated accuracy and attention to detail, proven organization and time management skills in a fast-paced environment.

???Effective problem-solving skills and ability to maintain confidence.

???Proactive, takes initiative and works autonomously

???Valid driver???s license and reliable transportation required. Resumes/interview Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Show more

key responsibilities

Principal Accountabilities:

Coordinates projects for the CEO.???Facilitates communication with internal staff and outside organizations.???Completes assignments for the CEO.???Drafts articles, documents, letters, press releases, internal correspondence, and testimony.???Proofreads and creates templates as assigned.???Manage complex calendars, screen communications, maintain confidentiality.???Develop and maintain project plans, track deliverables, manage timelines, identify risks and ensure tasks are completed.???Coordinates all aspects of audio/visual requirements for meetings and events.

Provides supports for agency meetings.???Coordinates preparation and planning.???Reminds participants; tracks meeting attendance.???Prepares and sends materials for Board, Advisory, Council on Aging, and coalition meetings.???Take and disseminate minutes.

Holds primary responsibility for agency media outreach.???Ensures that timely, accurate content is prepared and posted to the agency???s website, Facebook page and other social media.???Authors and distributes press releases, flyers, and public service announcements.

Acts as the lead staff person in the agency???s fundraising efforts.???Establishes an accurate, up to date database.???Liaises with the Board???s fundraising committee.???Tracks donation requests and responses and ensures prompt acknowledgement.

Work closely with Legislation for agency advocacy.???Oversee Legislative events an establish relationships with Legislators and their aides.

Ensures that all details associated with trainings, annual meeting, and special events are completed in a timely fashion.???Oversees registration for training events.???Tracks participation and evaluations.???Procures venue, oversees all details and arrangements.???Coordinates the timely preparation of an accurate invitation list.???Ensures that invitations are designed and mailed, and responses tracked.???Assumes responsibility for the annual report preparation and publication. experience 4-7 years skills

Qualifications:

Education:

Associates degree with additional office practice and/or schooling required; Bachelor???s degree preferred.

Experience:

Two to five years experience as an executive assistant to a CEO/President. qualifications

Special Skills/Knowledge:

???Exceptional oral and written communication skills; high level of initiative.???Advanced computer skills with Microsoft Office Suite (including Access, PowerPoint, Excel), knowledge of Word Press.???Demonstrated accuracy and attention to detail, proven organization and time management skills in a fast-paced environment.???Effective problem-solving skills and ability to maintain confidence.???Proactive, takes initiative and works autonomously???Valid driver???s license and reliable transportation required. education Associate share this job.

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Ruthie Comeau

ruthiecomeau@spherion.com