Senior Executive Assistant MH² Wellesley Hills, MA Job Details Full-time $95,000 - $125,000 a year 18 hours ago Benefits Health savings account Health insurance Dental insurance Paid time off 401(k) matching Life insurance Qualifications Project team coordination Microsoft Excel Microsoft Outlook Content editing Executive administrative support Brand voice Master's degree Bachelor's degree Attention to detail Task prioritization Organizational skills Newsletters (communication methods) Cross-functional collaboration Technical Proficiency Full Job Description Help expand what is possible in mental health care MH² is seeking an experienced, resourceful Senior Executive Assistant to support Dr. Christopher Palmer, a psychiatrist, Harvard Medical School faculty member, McLean Hospital leader, founder of MH², and author of Brain Energy. Our work brings together mental and metabolic health through clinical care, scientific collaboration, education, and public engagement. Our ambition is to improve mental health care for millions of people, and this role will help turn that ambition into action. Your primary responsibility is to increase Dr. Palmer's capacity and effectiveness: protect his time, anticipate needs, organize competing priorities, and ensure important commitments move forward. You will be a trusted partner who takes ownership of details, communicates exceptionally well, and follows through without repeated reminders. This MH² position supports Dr. Palmer across his leadership responsibilities at MH² and McLean Hospital, national and international scientific collaborations, education and training initiatives, media engagements, and public communications. You will work closely with colleagues and partners across organizations while respecting each institution's policies and confidentiality requirements. What you will do Make leadership more effective Manage a complex calendar across organizations, aligning commitments with priorities and protecting time for focused work Triage email, invitations, and requests; draft correspondence for review and respond independently within agreed authority Prepare concise daily and weekly briefings that identify deadlines, decisions needed, and upcoming commitments Organize meetings, prepare agendas and background materials, capture decisions, and track action items through completion Coordinate domestic and international travel, speaking engagements, itineraries, reimbursements, and related logistics Build practical systems for contacts, files, deadlines, and follow-up Coordinate education and foundation-supported initiatives Provide administrative and project coordination support for foundation-supported metabolic psychiatry education and training initiatives developed with McLean Hospital and other partners Working with Dr. Palmer and program leadership, maintain timelines, deliverable trackers, meeting schedules, and organized project records Coordinate logistics for multidisciplinary training, fellowships, trainee rotations, monthly case conferences, and academic meetings Organize curriculum and guidance documents, coordinate review and revisions, and support distribution of approved materials Collect progress updates and evaluation information, assemble reporting materials, and coordinate administrative approvals with program and finance colleagues Support research and national and international collaborations Serve as a professional point of contact for researchers, clinicians, educators, philanthropic partners, and institutional leaders Coordinate meetings across disciplines and time zones; prepare briefing materials and maintain correspondence and follow-up records Help Dr. Palmer stay prepared for collaborations by organizing relevant documents, commitments, and next steps Work with designated research and administrative staff to coordinate logistics and documentation Support media, education, and public communications Coordinate national and international press inquiries, interviews, podcasts, speaking invitations, and other public engagements Prepare briefing materials and coordinate scheduling, technical requirements, and follow-up with hosts and journalists Draft and edit correspondence, newsletters, social media posts, and other communications based on Dr. Palmer's direction and approved source materials Help prepare presentations, organize references and educational assets, and maintain a library of approved biographies, photos, and media materials Ensure public-facing materials reflect Dr. Palmer's voice, communicate accurately, and receive appropriate review before release What you bring At least five years of relevant experience supporting a senior executive, physician leader, academic leader, or similarly busy professional; comparable experience will be considered Exceptional organization, prioritization, attention to detail, and reliable follow-through Excellent writing and editing skills, including the ability to draft clear, professional communications in another person's voice High level of professionalism, with the ability to interact confidently and thoughtfully with senior leaders, prominent researchers, philanthropic partners, journalists, and other high-profile contacts Sound judgment about what to handle independently, what to escalate, and how to protect time while maintaining strong relationships Experience coordinating projects with multiple contributors, deadlines, and deliverables Discretion with sensitive clinical, research, personnel, financial, and institutional information Strong proficiency with Microsoft 365, especially Outlook, Word, PowerPoint, Excel, and shared document systems; comfort learning new tools A collaborative, adaptable approach and the ability to remain composed when priorities change Interest in mental health, metabolic health, science, and improving care. Clinical credentials are not required How to apply Please submit a résumé and a brief cover letter describing your experience supporting a busy leader, coordinating complex work, and writing professional communications. Include an example of how you anticipated a need or improved a process that made your executive more effective.

Pay:

$95,000.00 - $125,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off

Work Location:

In person