Affiliated Office Address Baltimore, MD, United States Requisition

ID 122925

Date Created October 29, 2026 Job Family Administrative Services Job Subfamily General Admin Suppt Job Function Administrative Management Exempt Status Non-Exempt Shift Type Full Time Schedule 8:30

• 5pm, M-F; 100% in person Worksite 01-

MD:

Homewood Campus Work Modality On-site:

90-100% of hours worked on-site The Office of the Vice Provost for Student Health and Well-Being (SHWB) is seeking an Executive Assistant (EA) to provide high-level expert administrative support and project coordination for the VP. The EA works closely with administrative contacts in the provost's office, deans, and university senior leadership to achieve SHWB's operational goals while advancing the priorities of the vice provost's office. The EA is responsible for scheduling and managing the VP's internal and external agenda, preparing the VP for a variety of meetings, scheduling and coordinating standing meetings and retreats, serving as a liaison between the VP and university officials, managing key communications on behalf of the VP, processing financial documents, monitoring key metrics, preparing PowerPoint presentations, and providing project coordination support as needed. The position also works closely with the SHWB Administrative and Operations Specialist to ensure the overall smooth functioning of the VP's office. The EA must be able to work in a demanding, fast-paced, collaborative work environment and must demonstrate careful judgment and a high level of discretion. This position requires the ability to manage multiple tasks, prioritize, be proactive, and practice independent decision-making. This position reports to the Vice Provost for Student Health and Well-Being and has a dotted line to and close working relationship with the AVP. Specific Duties & Responsibilities Coordinate calendars and arrange meetings and events. Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow up on action items. Organize committees and meetings on behalf of the executive(s). Assume full responsibility and accountability for carrying out and completing special projects and assignments. Work closely with and interact regularly with high-level staff, officers, and special guests. Represent the executive(s) in appropriate circumstances within the scope of the position's responsibility. Schedule and prepare travel-related and other reimbursements as needed. Assist with files, letters, and preparation of departmental reports. Other duties as assigned.

Additional Notes Primary work location:

Homewood, with ability to travel to other sites in Baltimore and DC periodically. Minimum Qualifications Bachelor's Degree. Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Technical Qualifications & Specialized Certifications Highly proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Technical Skills & Expected Level of Proficiency Calendar Management

• Advanced Confidentiality and Discretion
• Advanced Interpersonal Skills
• Advanced Meeting Coordination
• Advanced Office Procedures
• Advanced Oral and Written Communications
• Advanced Organizational Skills
• Advanced Project Management
• Intermediate Travel Coordination
• Advanced The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title:

Executive Assistant Role/Level/Range:

ATO 37.5/03/OG

Starting Salary Range:

$24,85

• $43.55 HRLY ($75,000
• 78,000 targeted; Commensurate w/exp.

) Employee group:

Full Time Schedule:

8:30

• 5pm, M-F; 100% in person

FLSA Status:

Non-Exempt Location:

Homewood Campus Department name: Student Health and Well-Being Personnel area: University Student Services Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law https:

//www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.