Executive Assistant Shift Fractional Flint, MI Job Details Full-time From $70,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Meeting minutes Report preparation Computer operation Confidential information handling Microsoft Excel Office activity coordination Microsoft Outlook Business travel arrangements Phone communication 5 years Content editing Executive administrative support Phone call screening Invoice payment processing Expense reports Desktop applications Vendor communication Managing executive calendars Senior level Cross-functional collaboration Associate's degree Leadership Physical document handling Communication skills File organization Progress tracking (project management tasks) Event logistics coordination Time management Office record organization Full Job Description Position Summary We are seeking an organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to executive leadership. This role requires exceptional organizational skills, professionalism, discretion, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant will manage complex calendars, coordinate meetings and travel, prepare reports and correspondence, and serve as a trusted partner to leadership while helping ensure the efficient operation of the office. The ideal candidate is detail-oriented, adaptable, and thrives in an environment where priorities can shift quickly. They possess excellent communication skills, strong business judgment, and the ability to maintain confidentiality with sensitive information. Key Responsibilities Manage complex calendars, appointments, meetings, and scheduling priorities. Coordinate travel arrangements as needed, itineraries, accommodations, and expense reporting. Prepare, edit, and proofread correspondence, presentations, reports, and other business documents. Screen and prioritize phone calls, emails, and other communications. Organize meetings by preparing agendas, materials, meeting notes, and follow-up action items. Serve as a liaison between executive leadership and internal departments, external partners, and vendors. Coordinate confidential projects and administrative initiatives with accuracy and discretion. Maintain organized electronic and physical filing systems. Track deadlines, deliverables, and key projects to ensure timely completion. Assist with event coordination, executive meetings, and company functions as needed. Process invoices, expense reports, purchase requests, and other administrative documentation. Support office operations by assisting with special projects and other administrative duties as assigned. Qualifications 5-7 years of experience supporting senior executives or leadership teams. Associate's degree preferred; equivalent experience will be considered. Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong written and verbal communication skills. Excellent organizational, time management, and problem-solving abilities. Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism. Ability to work independently while collaborating effectively across departments. Strong interpersonal skills and a customer-service mindset. Physical Requirements Prolonged periods of sitting and computer use. Ability to occasionally lift up to 20 pounds. Ability to move throughout an office environment as needed.

Pay:

From $70,000.00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): What is your desired salary?

Work Location:

In person