An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Insight Health Systems Clinical Research Research Executive Assistant Title:
Research Executive Assistant -
Clinical Research Location:
Michigan- Flint or Dearborn (On-site required)
Reports To:
Chief Clinical Research Officer Schedule:
Full-time, Monday-Friday, with flexibility for research-related deadlines
Position Summary:
The Research Executive Assistant provides high-level administrative, operational, and project coordination support to Insight Health System's Clinical Research leadership. This role requires hands-on experience in clinical research/clinical Trials and a strong understanding of research workflows, regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant ensures seamless communication, efficient scheduling, and proactive support across a fast-paced research environment.
Key Responsibilities:
Manage complex calendars, meeting coordination, and travel arrangements for research leadership Prepare agendas, minutes, and follow-up action items for internal and external research meetings Draft, edit, and format correspondence, presentations, and reports related to clinical research operations Maintain confidentiality and handle sensitive information with discretion Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling Support tracking of regulatory submissions, training logs, delegation logs, and study milestones Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings Maintain organized filing systems for research documents, contracts, and communications Track deadlines, deliverables, and cross-functional tasks across multiple studies Support recruitment initiatives, community events, and research outreach activities Assist with invoice tracking, budget documentation, and vendor coordination
Minimum Qualifications:
Minimum 2-3 years of administrative experience in clinical Trials (required) Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions Exceptional organizational, communication, and multitasking skills Proficiency in Microsoft Office, CTMS platforms, and document management systems Ability to work independently, anticipate needs, and manage competing priorities
