We are looking for an Executive Assistant to support senior leadership in a fast-paced, highly visible role. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong judgment, technical skills, discretion, and the ability to keep priorities organized in a small company environment. The person in this role will help maintain executive efficiency, coordinate internal activities, and provide dependable administrative support across business operations. This role is 100% onsite, M-F 8am-5pm with possible needs for times outside of that.

Responsibilities:

Manage a complex executive calendar, align priorities, and proactively adjust schedules to keep leadership on track for meetings and key business activities. Arrange and oversee company events and internal functions, ensuring logistics are handled smoothly from planning through execution. Prepare meeting notes and maintain clear records of discussions, decisions, and follow-up actions. Support purchasing activities by serving as backup for order-related administrative tasks when needed. Review and submit employee and business expense documentation through Expensify with accuracy and timeliness. Scan, upload, categorize, and maintain electronic files so important documents remain accessible and well organized. Work with spreadsheets and administrative data related to HR and payroll, providing light reporting support as required. Use Microsoft Office applications and Microsoft Teams daily to communicate, track information, and support overall office operations. Provide supplemental assistance with HR-related administrative work while maintaining strict confidentiality around sensitive company information. Previous experience in an Executive Assistant or senior administrative support role, preferably within a small company setting. Strong calendar management skills with the ability to anticipate needs, manage shifting priorities, and stay organized under changing demands. Proficiency with Microsoft Office, including Excel, along with comfort learning tools such as Expensify, Teams, and HR/payroll systems. Ability to handle confidential business and personnel information with discretion and sound judgment. Confident communication style and the interpersonal skills to work effectively with direct leadership and a diverse staff. Experience supporting meetings, documenting notes, and coordinating events or executive-facing activities. Flexibility to work fully onsite in Kalamazoo, Michigan, with occasional schedule adjustments based on business needs. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .