An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive Assistant Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/1194695) ? Executive Assistant Salary $50,000.00 - $60,000.00 Annually Location Lansing, MI Job Type Permanent Full Time Job Number 0501-23-06 Department House of Representatives Bargaining Unit N/A Description Benefits Job Description The Executive Assistant to the Facilities and Technical Services Director coordinates office management activities serving as the primary contact for Members, staff, and vendors. Responsibilities are performed in a professional non-partisan manner, while providing excellent customer service. This is an in-person position Monday-Friday from 9 AM - 5 PM
NATURE AND SCOPE
This position reports to the Facilities and Technical Services Director. The Executive Assistant must possess exemplary written and oral communication skills, organizational and office management skills, as well as extensive technology skills, including Microsoft Office. The individual should maintain the ability to exercise strong initiative and good judgment and work with limited supervision.
PRINCIPAL ACCOUNTABILITIES
Assisting Members, staff, and visitors as they enter the Facilities office. Answering telephones, receiving mail, and responding to emails in a timely manner. Managing the Mackinac Room schedule and events, as well communicating with leadership, multiple departments, and outside groups the schedule and details related to each reservation. Managing and updating the buildings conference room schedules, 16 rooms and checking in on the rooms throughout the day. Processing work orders and assigning to appropriate Facilities staff to complete them. Coordinates office management tasks for the Director and Facilities Team, such as project timelines, vendors on site, staff time, and other responsibilities to enhance productivity and communication. Composes announcements and memorandum for the Facility Operations department. Establishes and maintains various filing and records management systems. Other duties as assigned.
Required Education and Experience Minimum Qualifications:
A qualified applicant should possess a strong work ethic with 5+ years of experience in office management.
Additional Requirements and Information Contact Information:
Please send resume and cover letter to: Michigan House of Representatives Human Resources P.O. Box 30014 Lansing, MI 48909-7514 Or via email to:?HumanResources@house.mi.gov State employment benefits include everything from health insurance to retirement income and are worth about 40% of your salary This page gives a brief explanation of some of the benefits that are provided by the State of Michigan according to union contracts or Civil Service Rules. See details on these and other employment information. Leave Time Full time employees receive 26 vacation and leave days per year Holidays State employees receive 13 scheduled holidays each year, which include New Years Eve Day and New Years Day, Christmas Eve Day and Christmas Day, Memorial Day, and Veterans Day just to name a few. Alternative Work Schedules Flexible work schedule options are available in many jobs. Insurance and Other Benefits Insurances include health, vision, dental and life. Employees also have the option to purchase additional life, accidental death, long term disability, long term care insurance, and legal services. Flexible spending accounts for medical expenses and child care are also available. Deferred Compensation Employees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). Employees decide the amount you want deducted from your paycheck. Retirement Employees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match that percentage (up to 3%). Agency State of Michigan Address 400 South Pine Street Lansing, Michigan, 48909 Phone (800) 788-1766 State of Michigan is an Equal Opportunity Employer Website https://www.governmentjobs.com/careers/michigan Please verify your email addressVerify Email
