Position Overview Victory Lane Quick Oil Change is seeking an exceptional Executive Assistant to serve as a trusted partner to the CEO. This is more than a traditional administrative role. We're looking for someone who can anticipate needs, manage competing priorities, protect executive time, and bring organization and follow-through to a fast-moving business. The ideal candidate is proactive, highly organized, detail-oriented, and exceptionally trustworthy. This individual will work closely with leadership to ensure priorities are executed, communication flows effectively, and key initiatives stay on track. This position reports directly to the CEO. Who We're Looking For This role is best suited for an experienced Executive Assistant who genuinely enjoys supporting leadership and helping others succeed. We are seeking someone who views the Executive Assistant profession as a long-term career, not a steppingstone to another position. The ideal candidate takes pride in being the person behind the scenes who keeps things organized, solves problems, and helps leadership operate at their best. Success in this role requires excellent judgment, discretion, professionalism, and the ability to stay several steps ahead. Key Responsibilities Executive Support Manage executive calendars, scheduling, and meeting coordination Prioritize and protect executive time Coordinate travel, itineraries, and logistics Prepare executives for meetings and commitments Track action items and follow-up responsibilities Executive Communications Assist in managing executive email inboxes Draft and prepare professional correspondence Identify priorities and ensure timely follow-through Serve as a liaison between leadership and internal and external stakeholders Project & Administrative Support Coordinate special projects and strategic initiatives Track deadlines, deliverables, and key priorities Organize reports, presentations, and supporting materials Help ensure important tasks and commitments do not fall through the cracks Confidential Matters Handle sensitive and confidential information with discretion Exercise sound judgment in a variety of situations Maintain professionalism and confidentiality at all times Systems & Technology Identify opportunities to improve organization and efficiency Leverage technology, including AI tools, to streamline workflows Maintain proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint Qualifications Required 5+ years of Executive Assistant experience supporting senior leaders or executives Exceptional organizational and time-management skills Strong written and verbal communication abilities Advanced proficiency with Microsoft Outlook and calendar management Strong attention to detail and follow-through Ability to manage multiple priorities with minimal supervision Professional judgment and discretion Preferred Experience supporting a CEO, President, Founder, or Executive Team Experience working in a fast-paced, entrepreneurial environment Experience coordinating complex projects and priorities What Sets the Right Candidate Apart Proactive and anticipates needs before being asked Highly organized and detail-oriented Strong follow-through and accountability Calm under pressure and adaptable to changing priorities Professional and confident in working with people at all levels Tech-savvy and eager to improve processes Trustworthy and capable of handling confidential information Seeking a long-term opportunity Why Join Victory Lane? Direct partnership with company leadership High-impact, highly visible role Opportunity to help shape and improve the organization Fast-paced, collaborative environment Competitive compensation

Pay:

$50,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance Application Question(s): Describe a time when you identified a problem, risk, or need before your executive or manager was aware of it. What did you do, and what was the outcome? What do you enjoy most about being an Executive Assistant? Your executive receives three urgent requests at the same time: one from a franchisee, one from a key vendor, and one from an internal leader. How would you determine what needs attention first? Tell us about a situation where you were trusted with highly confidential information. How did you handle it? Where do you see your career in the next five years, and what interests you about remaining in an Executive Assistant role long-term? What was the largest calendar, inbox, or workload you have managed for an executive, and approximately how many meetings or communications were you coordinating on a weekly basis?

Work Location:

In person