Executive Assistant Black Swan Property Management Rochester, MN Job Details Full-time $42,000 - $46,000 a year 8 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Bilingual Google Workspace Customer communication Resident conversation engagement In-person customer service Executive administrative support Driver's License Resident rapport building Organizational skills Productivity software Office management

Full Job Description Summary:

Black Swan Property Managment is hiring an Executive Assistant to provide day-to-day administrative support to the Acquisition Manager. This is a task-oriented, hands-on position for someone who is equally comfortable handling lower-level administrative work behind the scenes and representing the team face-to-face with residents in the field. The role requires regular travel between Rochester, MN and Bloomington, MN and is well suited to someone who is organized, personable, and reliable behind the wheel and at the desk.

Responsibilities:

Manage day-to-day administrative tasks including scheduling, correspondence, filing, and document preparation. Prepare, organize, and track paperwork related to property acquisitions and leases. Draft and proofread emails, letters, and other written communication. Track deadlines and follow up on outstanding tasks to keep projects moving forward. Run errands and handle miscellaneous administrative needs as they arise. Travel regularly between Rochester, MN and Bloomington, MN to support in-person needs. Serve as a friendly, professional point of contact for residents, addressing questions and requests face-to-face.

Required Qualifications:

Valid driver's license and reliable personal vehicle; comfortable with regular travel between Rochester and Bloomington, MN.. Strong organizational skills with the ability to manage multiple tasks and deadlines. Comfortable working face-to-face with residents and handling in-person interactions professionally. Proficient with common office and productivity software (e.g., Microsoft Office/Google Workspace). Self-starter who can work independently while staying closely aligned with priorities. Strong written and verbal communication skills.

Schedule:

Monday-Friday 8am-5pm

Pay:

$42,000.00 - $46,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Have you ever lived in Black Swan Living Property Management? Have you ever worked for Black Swan Living Property Management? Do you have a driver's license?

Experience:

Bilingual:

1 year (Preferred) Willingness to travel: 75% (Required)

Work Location:

In person