Executive Assistant - Executive Office

Executive Assistant - Executive Office Kansas City, MO Job Details Full-time 10 hours ago Qualifications Meeting minutes Performance dashboard reports Dashboard development Record keeping Microsoft Excel Microsoft Access Maintaining an organized workspace Microsoft Outlook Accounts payable Phone communication Expense management Catering Filing Data reporting Executive administrative support Visio Mid-level High school diploma or GED Organizational skills Budgeting Office management Managing executive calendars Phone call management Project leadership Travel scheduling Communication skills Full Job Description If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site. Executive Assistant - Executive Office 101 Truman Medical Center Job Location University Health Truman Medical Center Kansas City, Missouri Department Executive Office Position Type Full time Work Schedule 8:00AM - 4:30PM Hours Per Week 40 Job Description We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications. The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion. What You'll Do Executive & Administrative Support Manage executive calendars, scheduling meetings and proactively resolving conflicts Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs Attend meetings, record minutes, and track follow-up actions Handle incoming calls, visitors, and correspondence with professionalism Maintain organized filing systems, including confidential records Operations & Coordination Serve as the administrative liaison for committees, leadership, and board-level interactions Manage travel arrangements and expense reimbursements Maintain office organization and ensure a productive work environment Support budgeting, billing, and accounts payable processes Policy & Compliance Support Assist in managing and maintaining organizational policies and procedures Communicate updates, approvals, and deadlines to stakeholders Ensure timely uploads and tracking of policy documentation Support survey protocols for external accreditation agencies Reporting & Data Management Prepare reports, presentations, and executive communications Build and maintain spreadsheets, dashboards, and tracking tools Compile and analyze data for leadership reporting Additional Responsibilities Provide cross-coverage for administrative staff as needed Lead or support special projects with minimal supervision Promote a culture of quality, safety, compliance, and inclusion

What You Bring Required Qualifications:

High school diploma or equivalent 4+ years of executive assistant or advanced administrative experience Strong written and verbal communication skills Professional presence with a customer-service mindset Ability to handle confidential information with discretion Proven ability to manage multiple priorities in a fast-paced environment Strong organizational and critical thinking skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)

Key Skills & Abilities:

Exceptional attention to detail and accuracy Ability to work independently and exercise sound judgment Strong interpersonal skills with the ability to work across all levels of an organization Experience managing complex schedules and projects simultaneously Comfort handling sensitive situations with tact and professionalism Why Join Us Work closely with executive leadership and gain high-level organizational insight Be a key contributor to operational excellence and strategic initiatives Collaborative, mission-driven environment Opportunities for growth and professional development