Overview We are seeking a dynamic and highly organized Executive Personal Assistant who is ready to support high-level executives with a focus on travel coordination and administrative excellence. This role offers an exciting opportunity to manage complex schedules, facilitate seamless business travel arrangements, and provide exceptional administrative support in a fast-paced environment. The ideal candidate will thrive on multitasking, possess excellent communication skills, and demonstrate a proactive approach to problem-solving. This position requires travel flexibility and the ability to adapt quickly to changing priorities, ensuring our executives operate at peak efficiency every day. Duties Manage and coordinate detailed calendars for multiple executives, including scheduling meetings, appointments, and internal and external events using Microsoft Outlook Calendar and other productivity software Arrange comprehensive business travel plans, including flights, accommodations, transportation, and itineraries while ensuring all logistics are optimized for efficiency and comfort Provide high-level administrative support such as preparing correspondence, proofreading documents, transcribing notes, and managing confidential information with discretion Organize and facilitate company events, meetings, and conferences from planning stages through execution, including venue booking, catering coordination, and technical setup with video conferencing software Oversee office management tasks such as filing, handling multi-line phone systems with professional phone etiquette, managing office supplies, and maintaining organized workspaces Collaborate closely with C-suite executives on project coordination, internal communication strategies, and task prioritization to enhance overall productivity Utilize QuickBooks for bookkeeping tasks related to expense tracking and invoicing; ensure accurate record-keeping through diligent filing and data entry Qualifications Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment Strong organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail Excellent written and verbal communication skills; proficient in proofreading and transcription Technical proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, video conferencing tools (Zoom, Teams), and DocuSign for electronic signatures Demonstrated experience in event planning, project coordination, office management, and bookkeeping using QuickBooks or similar software Ability to handle confidential information with integrity and professionalism Exceptional calendar management skills with experience managing complex schedules across different time zones Customer service orientation combined with professional phone etiquette for internal and external communication Flexibility to travel as required for business trips; comfortable working in dynamic environments that demand adaptability Join us if you're eager to bring your organizational expertise to a role that makes a real impact! This is a paid position designed for motivated professionals ready to support executive leadership while embracing the challenges of frequent travel. Your proactive attitude will help elevate our team's success every day!

Pay:

$1,000.00 per week

Work Location:

On the road