The Executive Assistant is to work with the Provost/Vice President for Academic Affairs by handling many details and tasks; and to lend administrative support to the Senior Associate Vice President. A good relationship is of the utmost importance.

PRINCIPAL RESPONSIBILTIES

Distribute special assignments made by the Provost, Senior Associate Vice President, and Support Staff for Academic Affairs. Schedule and coordinate appointments for the Provost. Follow-up and confirm that reports arc submitted prior to deadline dates. Schedule and prepare the agenda for individual conferences with President, Deans, and others. Respond to general correspondence. Assist with Faculty and Staff Seminar Programs. Coordinate initial summer school activities. Maintain requests and directives from the President's Office.

OTHER RESPONSIBILITIES

Monitor and analyze all operating revenues, expenditures, budgets for Academic Affairs. Review all Academic Affairs personnel forms, budget adjustments, requisitions, scholarships and other transactions as needed for the operation of the University. Utilize available software applications to develop and maintain budget reports and analyses to identify variances as well as compile and update statistical data. Communicate effectively both orally and written using email and spreadsheet applications. Demonstrate proficient use of BANNER Finance and Human Resource Modules. Assist the Budget Administrative Assistant with other duties. Answer and screen calls, emails, and in-person appointments. Coordinate travel and logistics for business trips. Manage documents and confidential information with appropriate discretion. Order office supplies for department. Perform other duties as assigned. A Bachelor's degree is required. Three to five (3-5) years of direct administrative experience supporting upper management in an office setting. Good communication skills and attention to details. One must be able to make independent decisions consistent with institutional and managerial policies. Must have good human relations skills. Ability to react in a positive way to persons. Exceptional judgment and the ability to safeguard sensitive and confidential data and documents. Excellent organization and time-management capabilities. Experience balancing multiple priorities and projects simultaneously. Proficiency in Microsoft Office Suite.