Executive Assistant

A wellness company is seeking a dynamic Executive Assistant to integrate executive support, legal compliance coordination, and project management to drive structure and efficiency in a high-growth start-up environment. This position ensures seamless execution of priorities, maintains rigorous compliance tracking, and upholds documentation accuracy. The ideal candidate is highly organized, capable of managing multiple priorities, and thrives in a fast-paced, evolving setting, bringing a proactive, results-driven approach to project execution.

Responsibilities include:

Executive Support

• Manage shifting priorities, calendar, and communications for the CRO
• Prepare documents, briefs, and follow-ups to keep meetings and deals moving
• Act as a central point of coordination across internal and external partners Legal & Compliance Coordination
• Review and proof contracts, agreements, and documents before they are sent
• Track and organize all legal and compliance-related materials
• Support state-by-state compliance tracking, including where products can and cannot be sold
• Maintain registry of evolving legislation impacting product markets
• Assist with label compliance and regulatory requirements
• Partner with external legal counsel when needed, while reducing dependency through strong internal oversight Project Management & Execution
• Take CRO priorities and turn them into structured, trackable projects
• Manage timelines, stakeholders, and deliverables across multiple initiatives
• Ensure nothing falls through the cracks in a fast-moving environment
• Build systems and workflows for compliance tracking and operational efficiency Operational Support
• Review bills and documentation for accuracy and alignment
• Jump into high priority needs as they arise
• Bring order, tracking, and follow-through to a founder-led environment

Qualifications:

• 5+ years of executive administrative assistant experience required.
• Prior legal and/or compliance experience preferred
• Proficient with MS Office, Google Suite, CRM Systems
• Adept at leveraging AI tools for research, tracking, and process improvement
• Possesses exceptional attention to detail and document accuracy
• Strong project management mindset with the ability to drive execution Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.

eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.