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Robert Half
Executive Assistant
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Job Description
We are looking for an efficient and highly organized Executive Assistant to support daily operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing executive support with hands-on office coordination in a fully onsite environment. The right candidate will bring professionalism, initiative, and a positive presence while helping keep schedules, travel, and administrative processes running smoothly.
Responsibilities:
- Manage complex calendars, schedule meetings, and keep executive priorities organized and on track.
- Arrange business travel, including itineraries, reservations, and related logistics for leadership and staff as needed.
- Provide direct administrative support to senior leadership, including meeting coordination and follow-up on key action items.
- Oversee day-to-day office operations by maintaining supplies, materials, and general workplace organization.
- Track timesheets and productivity-related administrative records with accuracy and attention to detail.
- Coordinate incoming and outgoing shipments to ensure timely handling and proper documentation.
- Serve as a central point of contact for general office needs, helping maintain an efficient and welcoming environment.
- Use Microsoft Office tools to prepare documents, manage information, and support routine administrative workflows.
- 2+ years of experience in an administrative, executive assistant, or office support role.
- Demonstrated ability to manage calendars, meetings, and travel arrangements with minimal supervision.
- Strong working knowledge of Microsoft Office, including Outlook, Word, and Excel.
- Excellent organizational skills with the ability to handle multiple priorities in a fast-paced setting.
- Strong communication skills and a confident, outgoing approach to working with internal teams.
- High level of initiative, dependability, and attention to detail in daily administrative tasks.
- Ability to work fully onsite Monday through Friday.