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Executive and Personal Assistant
Career Insights for Executive Assistant
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Scorecard
Based on New Jersey data
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What they do
An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
$77,565 / year median in New Jersey
-11% projected decline
Job Description
Executive and Personal Assistant Emlin Group - 5.0 Mahwah, NJ Job Details Full-time Qualifications Research Full Job Description Key Responsibilities Executive Support Serve as the CEO's primary strategic and administrative partner. Manage a complex calendar, scheduling, travel, and meeting logistics. Prioritize and manage the CEO's inbox, correspondence, and communications. Prepare presentations, reports, executive briefings, and meeting materials. Conduct research and provide data and insights to support executive decision-making. Track action items, commitments, and follow-up activities to ensure timely execution. Act as liaison between the CEO, senior leadership, investors, and external partners. Project & Operations Management Coordinate cross-functional projects and strategic initiatives. Monitor progress on executive priorities and drive accountability across teams. Organize executive meetings, leadership off-sites, and special events. Develop systems and workflows that improve organizational efficiency. Technology & Process Improvement Utilize AI platforms and productivity tools to streamline workflows and automate administrative tasks. Identify opportunities to improve efficiency through automation and technology. Develop dashboards, trackers, and reporting tools. Stay current on emerging AI and productivity technologies to enhance executive effectiveness. Personal Support Manage personal calendars, appointments, reservations, and travel. Coordinate household vendors, events, and personal projects. Handle confidential personal matters with professionalism and discretion. Integrate business and personal schedules to ensure seamless coordination. Qualifications Bachelor's degree preferred or equivalent professional experience. 10+ years supporting C-level executives in demanding, fast-paced environments. Experience supporting both executive and personal responsibilities. Exceptional organizational, project management, and communication skills. Strong emotional intelligence, professionalism, and discretion. Advanced proficiency with Microsoft Office Suite. Experience with AI and productivity platforms such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar technologies. Experience implementing automation, digital workflows, dashboards, or process improvements. Ability to manage multiple priorities while maintaining exceptional attention to detail. Ideal Candidate The successful candidate is: A proactive problem solver who anticipates needs before they arise. Calm under pressure and comfortable managing confidential information. Highly adaptable with outstanding organizational skills. Technologically curious and eager to leverage AI to improve efficiency. A trusted business partner who can exercise sound judgment and represent the CEO with professionalism. Schedule & Availability This position requires flexibility, including occasional early mornings, evenings, weekends, and availability for urgent business matters when needed. If you enjoy serving as a strategic partner to executive leadership and thrive in a high-impact role where no two days are the same, we encourage you to apply. #IND