Executive Assistant QL Properties Newark, NJ Job Details Full-time $50,142.77 - $68,817.10 a year 5 hours ago Qualifications Accounting systems Google Workspace Phone communication Spreadsheets Executive administrative support Documentation tools QuickBooks Organizational skills Adaptability Telephone systems Multi-line phone systems Productivity software AI-driven automation Technical Proficiency Editing Office phone management Full Job Description Job Summary Executive Summary of the RoleThe position is for a dynamic, highly organized Executive Assistant at a fast-paced startup . The role serves as the operational backbone for the leadership team, requiring high energy, precision, multitasking, and familiarity with AI tools to optimize workflows. It is a paid position focused on administrative excellence, client communication, and modern tech integration.

Core Duties Autonomous Decision-Making:

Make critical day-to-day administrative choices to keep operations moving without constant executive oversight.

Proactive Problem-Solving:

Identify bottlenecks in startup workflows, troubleshoot operational challenges, and implement immediate solutions.

Calendar & Travel:

Manage complex executive calendars, schedule appointments, and coordinate travel logistics.

Tech Optimization:

Leverage AI tools to streamline administrative workflows, draft communications, or organize data.

Communication:

Handle multi-line phone systems and manage front-desk reception.

Documentation:

Prepare, proofread, and format files in Microsoft Office and Google Workspace.

Data & Records:

Execute data entry, maintain spreadsheets, and organize physical/digital filing systems.

Finance Support:

Track expenses, manage invoices, and assist with basic bookkeeping.

Office Operations:

Order office supplies and maintain a professional front-desk presence.

Required Experience & Skills Professional Background:

Proven experience in executive support, office administration, or customer service.

Startup Agility:

Ability to adapt quickly, take initiative, and thrive in an evolving startup ecosystem.

Tech & AI Literacy:

Strong proficiency in Microsoft Office and Google Workspace, along with direct familiarity with AI productivity software.

Critical Thinking:

Demonstrated ability to evaluate situations independently and make sound, rapid decisions under pressure.

Financial Tools:

Practical familiarity with QuickBooks or similar bookkeeping software.

System Operations:

Technical literacy with multi-line phones and standard office equipment.

Key Soft Skills:

Exceptional organization, strict prioritization, and high-quality proofreading.

Bonus Qualifications:

Bilingual communication skills and prior receptionist experience.

Pay:

$50,142.77 - $68,817.10 per year

Work Location:

In person